Oaks North Marbella HOA Board of Directors Meeting (Sept. 26, 2008)
Oaks North Marbella Homeowners Association
BOARD OF DIRECTORS MEETING
September 26, 2008
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Friday, September 26, 2008 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:03 a.m.
Directors present: Karen Wiley, Larry Allen, and Marilyn Tipler.
Also present: Eleanor Sagall, Chon Campillo (US Lawns), and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETINGS
A. A motion was duly made by Marilyn Tipler and seconded by Larry Allen to approve the minutes of the previous Board meeting of 8/20/08 and the Special Board meeting of 9/3/08 as written. Motion carried.
MEMBER PARTICIPATION
A. Eleanor Sagall (18210 Aceituno St.) would like to have her driveway painted. She submitted an ARC application and it was denied. She wanted to know why she was denied. Karen Wiley stated that the concern is that the paint will start peeling and become unsightly and the ARC does not allow painting of driveways. Discussion on using an overlay coating rather than a paint. It would have to be the same color as the existing driveway. She would have to re-submit another ARC application.
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
• Punch List Items – New punch list reviewed. Most of the items from last month were done. Irrigation is coming on 4 times a week. Ms. Wiley asked them to check on the times and a very wet area by Via Nasca.
• Ms. Wiley will check with the City on the free water audit that we have requested.
• Trimming of the Dead Pickle Weed along Paseo del Verano Norte – They are doing work this week in this area and will be doing fertilization of the ice plant.
• Bid to Install Bushes Around Backflow Units ($550) - Tabled at this time as the Board felt this was too much money.
• Bids to Seal Asphalt Walkway – Karen Wiley has a bid of $3750 from Weir Paving and Larry Allen has a bid of $1880 from F & S Asphalt. Discussion. A motion was duly made by Marilyn Tipler and seconded by Larry Allen to approve the bid of $1880 from F & S Asphalt to do the sealing work. Motion carried. Mr. Allen will schedule the work.
• 2009 Contract with US Lawns (2% increase) - We have a proposal from US Lawns for the 2009 contract that calls for a 2% increase. This will be figured in the 2009 budget.
• Status of Entry Lighting – Jim Coote was not present.
B. Communications/Newsletter – Newsletter was to go out in September. It was decided to delay it until after the October 15 Board meeting and send it with the budget. We will put a reminder in newsletter to ask owners to clean out the drainage ditches behind their homes. Larry Allen will write an article about the backflow theft.
C. Long Range Planning Committee
• Amended CC&R’s – We are awaiting the final recording from our attorney.
Oaks North Marbella HOA minutes
Sept. 26, 2008
Page -2-
Committee Reports (continued)
• Relandscape Plan for Greenbelt – The Board will review information received from a landscape architect. Discussion on reducing the water by 10%.
D. Nominating Committee – Have not received any nominees from Jay Risenberg and his committee. Marilyn Tipler, Jim Coote and Maurice Nahum will run for re-election.
CORRESPONDENCE
A. A letter dated 7/14/08 was received in one of the ballot envelopes that was opened on 9/3/08. The letter was from Tom & Judy Markley (18305 Aceituno St.) and they are asking about installing benches along the greenbelt. They are willing to donate one.
B. A letter dated 8/20/08 was received from the Oaks North Community Center advising that they have approved of the new paint colors submitted to them by our Board on 7/16/08.
C. A letter dated 8/22/08 was sent to the owner of 12935 Ave. Marbella about a possible underage person residing in the unit. The owner was requested to complete and return an “Owner/Tenant Age Verification Form” to the Oaks North Community Center by 9/15/08.
FINANCIAL REPORT … Maurice Nahum was not present.
A. Financial Statement - The statement ending 8/31/08 was reviewed and approved. We are about $3227 under budget year-to-date.
B. Delinquent Accounts – There are no delinquent accounts.
C. 2009 Budget – Preliminary figures were reviewed. The budget needs to be approved at the October Board meeting and mailed out to all owners.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Karen Wiley reported there was the driveway painting request that was denied. Also have had more requests for lawn removals.
B. Update on Paint Colors/Recommended Approval by ONCC – We have received the approval letter from the ONCC Board.
C. Rebuilding of Homes and Sale of Lots in Marbella – Karen Wiley reported that the final plans for the home on Via Tarifa have been approved. Should start work in October.
D. RB United Meetings – No longer meeting at this time.
E. Street Cracks - Maurice Nahum was not present, but has been in touch with the City.
F. Landscape Issues at 18034 Via Tarifa – Karen Wiley reported that they removed the tree and brush.
G. Possible Age Restriction Violation at 12935 Ave. Marbella – Karen Wiley will check with the ONCC if they received the completed form.
NEW BUSINESS
A. Request for Benches Along Asphalt Walkway – Discussion. The Board would consider a donated bench, but we would need to know what type of bench they are considering and location. We will ask them to attend the next meeting to discuss this further.
With no further business to be brought before the Board, the meeting adjourned at 11:09 a.m.
Respectfully submitted,
Wendy DeVuyst, Recording Secretary
NEXT BOARD MEETING: Wednesday, Oct. 15, 2008 at 10:00 a.m.
BOARD OF DIRECTORS MEETING
September 26, 2008
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Friday, September 26, 2008 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:03 a.m.
Directors present: Karen Wiley, Larry Allen, and Marilyn Tipler.
Also present: Eleanor Sagall, Chon Campillo (US Lawns), and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETINGS
A. A motion was duly made by Marilyn Tipler and seconded by Larry Allen to approve the minutes of the previous Board meeting of 8/20/08 and the Special Board meeting of 9/3/08 as written. Motion carried.
MEMBER PARTICIPATION
A. Eleanor Sagall (18210 Aceituno St.) would like to have her driveway painted. She submitted an ARC application and it was denied. She wanted to know why she was denied. Karen Wiley stated that the concern is that the paint will start peeling and become unsightly and the ARC does not allow painting of driveways. Discussion on using an overlay coating rather than a paint. It would have to be the same color as the existing driveway. She would have to re-submit another ARC application.
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
• Punch List Items – New punch list reviewed. Most of the items from last month were done. Irrigation is coming on 4 times a week. Ms. Wiley asked them to check on the times and a very wet area by Via Nasca.
• Ms. Wiley will check with the City on the free water audit that we have requested.
• Trimming of the Dead Pickle Weed along Paseo del Verano Norte – They are doing work this week in this area and will be doing fertilization of the ice plant.
• Bid to Install Bushes Around Backflow Units ($550) - Tabled at this time as the Board felt this was too much money.
• Bids to Seal Asphalt Walkway – Karen Wiley has a bid of $3750 from Weir Paving and Larry Allen has a bid of $1880 from F & S Asphalt. Discussion. A motion was duly made by Marilyn Tipler and seconded by Larry Allen to approve the bid of $1880 from F & S Asphalt to do the sealing work. Motion carried. Mr. Allen will schedule the work.
• 2009 Contract with US Lawns (2% increase) - We have a proposal from US Lawns for the 2009 contract that calls for a 2% increase. This will be figured in the 2009 budget.
• Status of Entry Lighting – Jim Coote was not present.
B. Communications/Newsletter – Newsletter was to go out in September. It was decided to delay it until after the October 15 Board meeting and send it with the budget. We will put a reminder in newsletter to ask owners to clean out the drainage ditches behind their homes. Larry Allen will write an article about the backflow theft.
C. Long Range Planning Committee
• Amended CC&R’s – We are awaiting the final recording from our attorney.
Oaks North Marbella HOA minutes
Sept. 26, 2008
Page -2-
Committee Reports (continued)
• Relandscape Plan for Greenbelt – The Board will review information received from a landscape architect. Discussion on reducing the water by 10%.
D. Nominating Committee – Have not received any nominees from Jay Risenberg and his committee. Marilyn Tipler, Jim Coote and Maurice Nahum will run for re-election.
CORRESPONDENCE
A. A letter dated 7/14/08 was received in one of the ballot envelopes that was opened on 9/3/08. The letter was from Tom & Judy Markley (18305 Aceituno St.) and they are asking about installing benches along the greenbelt. They are willing to donate one.
B. A letter dated 8/20/08 was received from the Oaks North Community Center advising that they have approved of the new paint colors submitted to them by our Board on 7/16/08.
C. A letter dated 8/22/08 was sent to the owner of 12935 Ave. Marbella about a possible underage person residing in the unit. The owner was requested to complete and return an “Owner/Tenant Age Verification Form” to the Oaks North Community Center by 9/15/08.
FINANCIAL REPORT … Maurice Nahum was not present.
A. Financial Statement - The statement ending 8/31/08 was reviewed and approved. We are about $3227 under budget year-to-date.
B. Delinquent Accounts – There are no delinquent accounts.
C. 2009 Budget – Preliminary figures were reviewed. The budget needs to be approved at the October Board meeting and mailed out to all owners.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Karen Wiley reported there was the driveway painting request that was denied. Also have had more requests for lawn removals.
B. Update on Paint Colors/Recommended Approval by ONCC – We have received the approval letter from the ONCC Board.
C. Rebuilding of Homes and Sale of Lots in Marbella – Karen Wiley reported that the final plans for the home on Via Tarifa have been approved. Should start work in October.
D. RB United Meetings – No longer meeting at this time.
E. Street Cracks - Maurice Nahum was not present, but has been in touch with the City.
F. Landscape Issues at 18034 Via Tarifa – Karen Wiley reported that they removed the tree and brush.
G. Possible Age Restriction Violation at 12935 Ave. Marbella – Karen Wiley will check with the ONCC if they received the completed form.
NEW BUSINESS
A. Request for Benches Along Asphalt Walkway – Discussion. The Board would consider a donated bench, but we would need to know what type of bench they are considering and location. We will ask them to attend the next meeting to discuss this further.
With no further business to be brought before the Board, the meeting adjourned at 11:09 a.m.
Respectfully submitted,
Wendy DeVuyst, Recording Secretary
NEXT BOARD MEETING: Wednesday, Oct. 15, 2008 at 10:00 a.m.
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