Oaks North Marbella Homeowners Association, Board of Directors Meeting (May 21, 2008) minutes

Oaks North Marbella Homeowners Association

BOARD OF DIRECTORS MEETING

May 21, 2008

The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, May 21, 2008 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.

Directors present: Karen Wiley, Larry Allen, Marilyn Tipler, Jim Coote, and Maurice Nahum.

Also present: Marjorie Rohan, Chon Campillo (US Lawns), and Wendy DeVuyst.

MINUTES OF PREVIOUS MEETINGS

A motion was duly made by Marilyn Tipler and seconded by Maurice Nahum to approve the minutes of the previous Board meeting of 4/16/08 as written. Motion carried. It was noted that Larry Allen also has a key to the locks on the irrigation control boxes that were discussed at the last meeting.

MEMBER PARTICIPATION

A. Marjorie Rohan reported on the Community Center meeting. Their annual elections are coming up and they are going to have to increase the dues. Two arbitration hearings were held on ARC violations and they have been resolved. Ms. Rohan thanked this Board for their cooperation with the rebuilding of the homes in the Marbella community.

COMMITTEE REPORTS:

A. Maintenance … Karen Wiley

· Punch List Items – A new punch list was given to US Lawns.

· Fire Damage to Landscaping – All replanting work has been completed.

· Discussion on the irrigation coverage. It was noted that water was running during the day. It was during the time that US Lawns was checking the irrigation system.

· Entry Plants – The ground cover in the entry island is looking worse. We will remove the Myoporum plants. Discussion. Some of the Lantana are also looking bad. US Lawns will be changing out the entry color.

· Inspection of Palm Trees/Bid for Trimming – We will call for a bid for the next meeting on the trimming and inspection of the Palm trees.

· Status of Entry Lighting – Jim Coote reported that he replaced 5 bulbs. He also had to rebuild one of the lights. Ms. Coote will start looking into getting new light fixtures. Discussion. Need to change the timer again to go on later.

B. Communications/Newsletter – Next newsletter to go out in June. Will run rattlesnake article again. Also will include information on unscrupulous contractors and the correct phone number for street light repairs.

C. Long Range Planning Committee

• Revisions to CC&R’s – The meeting was held with our attorney on 5/5/08 and the owners. Final revisions to the CC&R’s are in process with our attorney. As soon as they are ready we will mail them out for a vote of the membership.
• Relandscape Plan for Greenbelt – Karen Wiley and Marilyn Tipler attended a seminar on 5/9/08 regarding water conservation. We are applying for a free water audit of our system. This will happen in the next couple of months. Discussion on the need to hire

Oaks North Marbella HOA minutes

May 21, 2008

Page -2-

Committee Reports (continued)

a landscape architect to review our landscaping and come up with some plan for water reduction. Marilyn Tipler will schedule a meeting with the landscape architect who offered to come out for free review at the seminar she attended.

CORRESPONDENCE

A. A letter was mailed to the six owners who lost their homes in the fire to remind them to keep weeds and debris on their lots cleaned up.

FINANCIAL REPORT … Maurice Nahum

A. Financial Statement - The statement ending 4/30/08 was reviewed and approved. We are about $7,800 under budget year-to-date.

B. Delinquent Accounts – There is currently one delinquent account.

UNFINISHED BUSINESS

A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Karen Wiley reported that there is a lot of repainting and relandscaping work being done. One request is being submitted to repaint over the Mexican decorative tile on a house. Discussion. The consensus of the Board was that this was acceptable. Jim Coote is working on updating the approved paint colors.

B. Rebuilding of Homes and Sale of Lots in Marbella - Construction has started on one home and the contractor doing the 3 homes has started the preliminary work. The Minkin lot has been sold to the contractor doing the other 3 homes. The contractor will be submitting plans for this lot.

C. RB United Meetings – Larry Allen reported that there was no meeting in May.

D. Street Cracks - Maurice Nahum reported that he received an email from the City that they have fixed one of the cracks that was reported.

NEW BUSINESS

A. Possible Underage Resident at 18123 Calle Estepona - We had received complaints from some neighbors about an underage resident, but it appears that the person in question has moved out.

B. Landscape Issues at 18034 Via Tarifa - Karen Wiley reported on a complaint about trees coming into a neighbor's yard. Ms. Wiley and Larry Allen will inspect the property.

C. ARC/Marbella Committee – Larry Allen suggested that we set up a Marbella ad-hoc architectural committee to review plans and requests before they are reviewed by the Community Center ARC. They would then be sent back to the ARC for review and final approval. Discussion. The consensus of the Board is that this Board will review all architectural plans and requests before they go to the Community Center ARC for final approval. At least 3 Board members must review the plans or requests submitted for Marbella residences. No separate committee will be established for this purpose.

With no further business to be brought before the Board, the meeting adjourned at 11:15 a.m.

Respectfully submitted,

Wendy DeVuyst, Recording Secretary

NEXT BOARD MEETING: Wednesday, June 18, 2008 at 10:00 a.m.