Oaks North Marbella HOA Board of Directors Meeting (July 16, 2008) minutes

Oaks North Marbella Homeowners Association

BOARD OF DIRECTORS MEETING

July 16, 2008

The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, July 16, 2008 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.
Directors present: Karen Wiley, Larry Allen, Marilyn Tipler, Jim Coote, and Maurice Nahum.
Also present: Chon Campillo, (US Lawns), and Wendy DeVuyst.

MINUTES OF PREVIOUS MEETINGS
A motion was duly made by Jim Coote and seconded by Larry Allen to approve the minutes of the previous Board meeting of 6/18/08 as written. Motion carried.

MEMBER PARTICIPATION – None.

COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
• Punch List Items – A new punch list was given to US Lawns and reviewed. Just a couple of items from last month were not done.
• Irrigation Schedule – US Lawns is watering 5 days a week. Some areas are on for between 10 to 30 minutes. May need to cut back on the amount of time.
• Theft of Back Flow Unit – On 6/19/08 we had one back flow unit stolen. We had to have emergency repairs done for over the weekend and replaced the unit for $2076, including a cage covering. We went ahead and painted all the rest of the back flow units. Discussion on covering the rest of the back flow units with cages. It was decided not to purchase any more cages at this time. We may want to consider installing some plants to help conceal the units better. We did file a police report on this theft.
• Trimming of Entry Palms – Davey Tree completed the work on 6/30. There was no damage to the lights. There were 3 sprinklers damaged and US Lawns made repairs at no cost.
• Status of Entry Lighting – Jim Coote reported he repaired a few fixtures and replaced some bulbs.
B. Communications/Newsletter – Next newsletter to go out in September. Will do articles about garage doors; theft of back flow unit; street crack update.
C. Long Range Planning Committee
• Revisions to CC&R’s – The proposed amended CC&R’s and ballots were mailed out in June, with the ballots due back by 8/31/08. To date we have received 70 ballots. We would like to get back at least 115 ballots before we open the ballots.
• Relandscape Plan for Greenbelt – Karen Wiley and Marilyn Tipler will be meeting tomorrow with the landscape architect that had offered a free evaluation. We received a letter from the City regarding the free commercial landscape survey of our irrigation system. Due to the high volume of responses, they will not get to us until this fall.


Oaks North Marbella HOA minutes
July 16, 2008
Page -2-
CORRESPONDENCE
A. A letter dated 6/23/08 was sent to Findlay Vanderby (18034 Via Tarifa) regarding a tree and shrubs on this lot that are blocking the view of the neighbor. He was asked to contact Karen Wiley or Larry Allen to discuss the matter.
B. A letter dated 6/23/08 was sent to the Oaks North Community Center asking them to adopt the new paint color revisions for Marbella.

FINANCIAL REPORT … Maurice Nahum
A. Financial Statement - The statement ending 6/30/08 was reviewed and approved. We are about $4,411 under budget year-to-date.
B. Delinquent Accounts – There are no delinquent accounts.

UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Karen Wiley reported that the ARC had a complaint about a shade cloth on a patio cover. The person complaining was concerned that this was a fire hazard. Ms. Wiley and Larry Allen went and looked at it and determined that the cloth was not a fire hazard. However, it was very poorly installed. Ms. Wiley talked with the owner about the installation. A letter was sent to the owner by the ARC asking for a better installation. There was also a request for a satellite dish. It will be located on the back of the house.
B. Update on Paint Colors/Recommended Approval by ONCC – We have not had a response to our letter, but they are probably discussing it at their meeting today.
C. Rebuilding of Homes and Sale of Lots in Marbella – Karen Wiley reported that the builder of the 4 homes ran into a problem on one of the lots with hitting a water pipe while digging. Work continues on these 3 lots.
D. RB United Meetings – We have not attended the past couple of meetings.
E. Street Cracks - Maurice Nahum reported that he read an article in the newspaper about contacting our councilman about the street cracks. Discussion. He will contact our councilman to see if he can assist in this matter.
F. Landscape Issues at 18034 Via Tarifa – Have not had a reply to our letter. Neighbors are getting concerned about the dried shrubs on the vacant lot becoming a fire hazard. If we don't have a reply by the end of the month, then we will send a second letter.

NEW BUSINESS
A. Possible Age Restriction Violation at 12935 Ave. Marbella – Karen Wiley reported that she had a call about a possible underage person living at the unit. She will investigate further.

With no further business to be brought before the Board, the meeting adjourned at 11:00 a.m.

Respectfully submitted,


Wendy DeVuyst, Recording Secretary

NEXT BOARD MEETING: Wednesday, August 20, 2008 at 10:00 a.m.