ONCC Board of Directors Meeting (July 16, 2008) minutes

OAKS NORTH COMMUNITY CENTER, INC.

BOARD OF DIRECTORS MEETING

JULY 16, 2008

MINUTES

The regular monthly meeting of the Oaks North Community Center, Inc., Board of Directors was held at 12578 Oaks North Drive, San Diego, California, on Wednesday, July 16, 2008, with the following members in attendance: Frank Auwarter, John Coleman, Bob Ford, Russ Hopps, Margie Rohan and Clarence Wilkinson. Max Smith was absent. Also in attendance: Center Manager, Honoria Bunnell, Office Manager, Sara Scrim, Jim Starkey, Chairman of the ARC for Houses and Carol Smith.

1. CALL TO ORDER:

The meeting was called to order at 9:00 A.M. with Margie Rohan presiding.

2. MINUTES:

It was moved by Russ Hopps and seconded by Frank Auwarter to approve the Minutes of the regular monthly meeting of the Board of Directors held on June 18, 2008 as written. The motion was carried unanimously.

3. MEMBER/CLUB/COMMUNITY PARTICIPATION:

A. Carol Smith: Mrs. Smith, President of the Oaks North Debonaires stated that it was her understanding that Philadelphia Insurance had removed the bartender requirement effective 7/15/08. Miss Bunnell stated that this was correct.

4. CORRESPONDENCE:

A. Bill Lewis: Mr. Lewis submitted his resignation from the Architectural Committee for Houses. It was moved by Bob Ford and seconded by Frank Auwarter to accept this resignation with regret. The motion was carried unanimously.

5. ARCHITECTURAL COMMITTEE REPORTS:

A. Condos: Margie Rohan reviewed the Committee’s written report (see attached).

B. Houses: Margie Rohan reviewed the Committee’s written report (see attached).

Jim Starkey reported that the Committee had disapproved a fiberglass (fake wood) garage door. There was a discussion of a satellite dish on Senda Acantilada which is on the bank facing Paseo del Verano.

6. MANAGER’S REPORT:

Miss Bunnell reviewed her monthly report (see attached). In reference to item 3 of her report, she requested approval of an additional $464.00 for tree trimming, which work is to be completed by Land Graphics. Clarence Wilkinson moved with John Coleman seconding to approve this additional amount. The motion passed.

7. COMMITTEE REPORTS:

A. Budget and Finance: Frank Auwarter reviewed the recap of Major/Capital/Reserve items for the fiscal year 7/1/07-6/30/08. Bob Ford moved to transfer from Operating to Reserve the budgeted amount of $72,225 in August. Frank Auwarter seconded the motion which was unanimously carried.

B. Planning: No report

C. Rules and Bylaws: After discussion, Frank Auwarter moved with Russ Hopps seconding to adopt the following rule changes, subject to submission to the membership for their comments:

“No alcoholic beverages are allowed to be brought in, served or consumed on Community Center premises unless approved by the Manager or the Board of Directors. The Manager or the Board of Directors may revoke approval at any time. All approvals and disapprovals must be in writing. All Members and Guests must comply with the liquor regulations of the State of California. It is the responsibility of the Member and/or Guest to use alcohol in a safe manner. Any person or persons found to be consuming alcohol in an unsafe manner will be asked and required to leave the premises. The consumption of alcohol is at the Member’s and Guests own risk.”

“A member will be allowed 48 guest usages per year (7/1 to 6/30) at no charge. The Manager may grant, at her discretion, 6 additional guest passes upon request for house guests or family members only. Any guests in excess of 54 per year must have prior approval of the Board of Directors.”

This motion was carried unanimously.

John Coleman moved to include an additional provision for alcoholic beverages:

“Instruct the individual person, or the organization authorized to serve alcoholic beverages (or allow BYOB) to police same and require those abusing the privilege to leave the premises”.

This motion was seconded Russ Hopps and unanimously carried.

D. House and Grounds: No report.

E. Personnel: No report.

F. Activities: No report.

G. Age Restrictions: No report.

H. Architectural Committees Liaison: No report

8. UNFINISHED BUSINESS:

A. A T & T (Cingular Wireless) Lease Amendment: Frank Auwarter moved to affirm the telephone vote taken to approve this amendment. The motion was seconded by John Coleman and unanimously carried.

B. Other Unfinished Business: None.

9. NEW BUSINESS:

A. Marbella Paint Color Guidelines: Bob Ford moved with Frank Auwarter seconding to notify the Marbella HOA that the recommended colors were approved. The motion was carried unanimously.

B. Appointment of Auditor: Frank Auwarter moved that the appointment of Deborah Brennan & Associates as auditor for the fiscal year 7/1/07-6/30/08 be approved. The motion was seconded by Bob Ford and unanimously carried.

C. Architectural Committee (Houses) Appointment: Frank Auwarter moved to approve the appointment of Mel Mones to the Architectural Committee for Houses. The motion was seconded by Russ Hopps and unanimously carried.

D. Other New Business: None.

10. ADJOURNMENT:

There being no further business to come before the meeting, on a motion made, seconded and unanimously carried, the meeting was adjourned at 10:38 A.M.

Respectfully submitted,

SARA C. SCRIM, Assistant Secretary