Oaks North Marbella HOA, Board of Directors Meeting (June 18, 2008) minutes

Oaks North Marbella Homeowners Association

BOARD OF DIRECTORS MEETING

June 18, 2008

The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, June 18, 2008 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.

Directors present: Karen Wiley, Larry Allen, Marilyn Tipler, Jim Coote, and Maurice Nahum.

Also present: Serena Bieritz, and Wendy DeVuyst.

MINUTES OF PREVIOUS MEETINGS

The minutes of the previous meeting of 5/21/08 were reviewed and the following correction was noted: On page 1, under “Maintenance”, the last bullet, third sentence should read, “Mr. Coote will start looking …”.

A motion was duly made by Marilyn Tipler and seconded by Maurice Nahum to approve the minutes of the previous Board meeting of 5/21/08 as corrected. Motion carried.

MEMBER PARTICIPATION – None.

COMMITTEE REPORTS:

A. Maintenance … Karen Wiley

• Punch List Items – A new punch list will be given to US Lawns. Just a few items still need to be done from the last list.
• Fire Damage to Landscaping – All work has been done.
• Entry Plants – US Lawns installed new entry color under their contract.
• Bid for Replacement of Sprinkler Heads ($300) – The Board approved this expense and the work has been done.
• Bids to Secure Back Flow Devices - Bids from US Lawns and Ahlee Backflow for installation of cages over the backflow units to prevent theft. The bids range from $775 to $1550 per cage. Discussion on whether we need to purchase these cages. It was decided to paint the backflow units to discourage theft at this time.
• Bids on Entry Palms/Health of Trees – Davey Tree has come out and gave us a bid for the trimming of the entry Palm trees. They feel that the trees that were burned require some additional care. The cost for the annual tree trimming will be $1850 and they recommend a deep-root fertilization process for a cost of $450. Discussion on the stubs on the Palm trees that caught fire. The cost to remove these from the 17 trees that did not burn will be about $600 - $800 each. A motion was duly made by Marilyn Tipler and seconded by Larry Allen to approve the $1850 for the trimming work only. Motion carried. They need to notify us in advance so that Jim Coote can be there to make sure the lights are not damaged during the work.
• Status of Entry Lighting – Jim Coote reported that everything is working well.

B. Communications/Newsletter – Next newsletter to go out this month. We will put in an article about the upcoming Board elections in November.

C. Long Range Planning Committee

• Revisions to CC&R’s – We have received the final revisions from the attorney.

Oaks North Marbella HOA minutes

June 18, 2008

Page -2-

Committee Reports (continued)

Discussion on reducing the information included in the cover letter. The Board approved the revisions to the CC&R's and will mail it to the owners for a vote.

• Relandscape Plan for Greenbelt – Marilyn Tipler wrote to the landscape architect about viewing our landscaping as she suggested at the last meeting. There has been no reply to she will follow up.

CORRESPONDENCE

A. A letter dated 5/23/08 was sent to Robert Mott (12979 Camino Ramillette) thanking him for his comments on the revisions to the CC&R’s, which the Board forwarded to our attorney.

FINANCIAL REPORT … Maurice Nahum

A. Financial Statement - The statement ending 5/31/08 was reviewed and approved. We are about $10,612 under budget year-to-date.

B. Delinquent Accounts – There are no delinquent accounts.

UNFINISHED BUSINESS

A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Karen Wiley reported that the requests have been usual.

B. Update on Paint Colors – Jim Coote reported that he has updated the paint colors to show the approved trim colors with the approved stucco colors. Discussion. A motion was duly made by Jim Coote and seconded by Marilyn Tipler to approve these suggested trim colors to submit to the Oaks North Community Center ARC and recommend their approval. Motion carried.

C. Rebuilding of Homes and Sale of Lots in Marbella – Plans were approved for 18064 Calle Estepona. Nothing has been received from the owner on Via Tarifa.

D. RB United Meetings – Larry Allen reported there has been thefts at some of the job sites where homes are being rebuilt.

E. Street Cracks - Maurice Nahum reported that he is following up with the City.

F. Landscape Issues at 18034 Via Tarifa – Karen Wiley reported that she and Larry Allen reviewed the tree on this lot. We need to send a letter about their vegetation (have had a complaint) and ask them to contact us. We will also inquire as to when we can we expect plans for rebuilding the home on this lot.

NEW BUSINESS

A. Neighborhood Watch Presentation – Serena Bieritz addressed the Board about trying to get Marbella residents more involved in the Neighborhood Watch Program that is in Oaks North. In the past Neighborhood Watch has theft problems, but, in light of the fires, they are now gearing up to also address disaster preparedness issues. The Board decided to include a flyer in our next newsletter about Neighborhood Watch to see if we can find people to volunteer as block captains.

With no further business to be brought before the Board, the meeting adjourned at 11:19 a.m.

Respectfully submitted,

Wendy DeVuyst, Recording Secretary

NEXT BOARD MEETING: Wednesday, July 16, 2008 at 10:00 a.m.