ONCC Board of Directors Meeting (August 20, 2008) minutes

OAKS NORTH COMMUNITY CENTER, INC.

BOARD OF DIRECTORS MEETING

AUGUST 20, 2008

MINUTES

The regular monthly meeting of the Oaks North Community Center, Inc., Board of Directors was held at 12578 Oaks North Drive, San Diego, California, on Wednesday, August 20, 2008, with the following Directors in attendance: Frank Auwarter, John Coleman, Bob Ford, Russ Hopps, Max Smith, John Whiteman and Clarence Wilkinson. Also in attendance: Center Manager, Honoria Bunnell, Margaret Terschan, Chairman of the ARC for Condos, Jim Starkey, Chairman of the ARC for Houses and various members of the Oaks North Community Center, Inc.

1. CALL TO ORDER:

The meeting was called to order at 9:15 A.M. with Russ Hopps, presiding.

2. MINUTES:

It was moved by John Coleman and seconded by Bob Ford to approve the Minutes of the regular monthly meeting of the Board of Directors held on July 16, 2008 as written. Voting in favor were Directors Frank Auwarter, John Coleman, Bob Ford, Max Smith and Clarence Wilkinson. John Whiteman abstained from voting as he was not at the meeting.

3. MEMBER/CLUB/COMMUNITY PARTICIPATION:

A. Christine Burke: Mrs. Burke said she was representing the Oaks North Ceramics Club. The Club had heard that the Board was considering closing the Ceramics Room, tearing down a wall and enlarging the Exercise Room. The Club wanted to express their objection to the plan. Mrs. Burke was assured by the Board that they are not considering any changes to the Ceramics Room.

Mrs. Burke also expressed her concerns about Lot 99 and Lot 100 and wanted to know if their was any action being considered by the Board. The Board indicated they do not intend to take any action on Lot 99 and could not speak for Lot 100 as they do not own it.

B. Marjorie Diederichs: Mrs. Diederichs, who is Chairman of the Member Potluck held in the auditorium every year, expressed her opposition to the Rule being considered by the Board to make the Chairman of an event held at the Community Center responsible for the policing of the consumption of alcohol during the event. She indicated that the Chairman of the Event should not be held responsible but rather the Community Center should police the event and take the responsibility.

C. Tina Kratz: Mrs. Kratz asked who would absorb the liability with regard to alcohol consumption. She was told the Community Center has insurance and it would be covered under th Center’s policy.

4. CORRESPONDENCE:

A. George Kunberger: Motion by Fob Ford, seconded by Max Smith and approved that the resignation of Mr. Kunberger be accepted with regrets. A letter to be send to Mr. Kunberger thanking him for his service.

B. James Meyers: Motion by Frank Auwarter, seconded by John Coleman and approved that the Community Center open at 7:30 A.M. on the day that the Exercise Class is being held in the Exercise Room.

5. ARCHITECTURAL COMMITTEE REPORTS:

A. Condos: Margaret Terschan reviewed the Committee’s written report (see attached).

B. Houses: Jim Starkey reviewed the Committee’s written report (see attached). He also updated the Board on the new construction of a home in the Marbella which is being rebuilt due to the October fires.

Mr. Starkey also outlined the violations on Cumana Terrace which he recently turned over to the Board. Motion by John Coleman, seconded by Frank Auwarter and approved the violator be sent a letter giving 30 days to comply. The Board will review and, if need be, act at its October 15, 2008 regular meeting.

Motion made and seconded that the Board go into Executive Session to consider an Architectural violation on Fonticello Way. Execution Session convened at 9:40 A.M. and ended at 9:50 A.M. The Board will send a letter advising the landscaping and fence are acceptable to the Board and the matter is considered closed.

6. MANAGER’S REPORT:

Miss Bunnell reviewed her monthly report (see attached).

7. COMMITTEE CHAIRPERSON APPOINTMENTS

Budget and Finance Committee, Planning Committee, Rules and Bylaws Committee, House and Grounds Committee, Personnel Committee, Activities Committee, Age Restrictions and Architectural Committee Liaison appointments were deferred until the September 17, 2008, Board of Directors meeting.

Motion was made and seconded that the Board go into Executive Session to consider a Personnel matter. Executive Session convened at 10:19 A.M. and ended at 11:05 A.M. Action taken by the Board: The Budget was amended and additional $4,000 wage/salary compensation was added to a staff member’s base pay effective July 1, 2008.

7. COMMITTEE CHAIRPERSON APPOINTMENTS (Continued)

A. Architectural Committee Reappointments: Motion made by Bod Ford, seconded by John Coleman and approved the following Architectural Committee Reappointments:

Condominiums: Margaret Terschan Chairman, Rita Jacobs, Marie Lee, Wes Whittemore

Houses: Jim Starkey, Chairman, Dorothy Daley, Mel Mones and Robert Pruchnik

8. UNFINISHED BUSINESS:

A. Other Unfinished Business: Motion by Bob Ford, seconded by John Coleman to eliminate the transfer of $42,499 which was allocated for in the budget year ending June 30, 2008 to the Reserve Fund. Motion was approved.

9. NEW BUSINESS

A. Excess Revenue Resolution: Bob Ford moved with John Coleman seconding to adopt the Excess Revenue Resolution approved by the membership:

WHEREAS, the Association is a California corporation duly organized and existing under the laws of the State of California; and

WHEREAS, the members desire that the corporation shall act in full accordance with the rulings and regulations of the Internal Revenue Service;

NOW THEREFORE, the members hereby adopt the following resolution by and on behalf of the Association:

RESOLVED, that any excess of membership income over membership expenses, for the tax year ending June 30, 2009, shall be applied against the succeeding tax year’s member assessments, as provided by IRS Revenue Ruling 70-604.

10. ADJOURNMENT

There being no further business to come before the meeting, on a motion made, seconded and unanimously carried, the meeting was adjourned at 11:20 A.M.

Respectfully submitted,

HONORIA BUNNELL, Assistance Treasurer