Marbella Board Meeting (July 18, 2007) minutes
Oaks North Marbella Homeowners Association
BOARD OF DIRECTORS MEETING
July 18, 2007
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, July 18, 2007 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:01 a.m.
Directors present: Karen Wiley, Larry Allen, Marilyn Tipler, and Jim Coote.
Also present: Chon Campillo (US Lawns) and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETINGS
A motion was duly made by Jim Coote and seconded by Marilyn Tipler to approve the minutes of the previous Board meeting of 6/20/07 as written. Motion carried.
MEMBER PARTICIPATION - None
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
C. Long Range Planning Committee
July 18, 2007
Page -2-
CORRESPONDENCE
A. A letter dated 6/22/07 was sent to 12965 Ave. Marbella asking the owner to remove the grass and weeds growing in the sidewalk and driveway.
B. A letter dated 6/22/07 was sent to 12975 Ave. Marbella asking the owners to weekly mow their lawn and trim it. Also, they need to remove weeds in the sidewalk and driveway.
C. Letters dated 6/22/07 were sent to the owners at: 18004 Via Tarifa, 13356 Corte de Chucena, 13057 Camino Ramillette, and 18403 Aceituno. The letters asked them to do needed maintenance work to the landscaping at their homes. A reply letter dated 6/24/07 was received from the owner at 13356 Corte de Chucena advising that the section of slope we addressed in our letter belongs to his neighbor. Karen Wiley reviewed the area and this area belongs to the neighbor. A letter will be sent to this owner and a reply letter to the owner at 13356 Corte de Chucena.
D. A letter dated 6/22/07 was sent to the Oaks North Community Center Board asking them to adopt the Architectural Guidelines we have approved for view issues.
E. A letter dated 6/29/07 was received from the law firm we use advising that the hourly rate for their senior associates will be going up to $275, effective 10/1/07.
FINANCIAL REPORT … Maurice Nahum was not present.
A. Financial Statement - The Board reviewed and approved the financial statement ending 6/30/07. We are under budget year-to-date by about $6000.
B. Delinquent Accounts – All accounts are current.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Karen Wiley talked with a representative from the Oaks North Community Center ARC. They plan to recommend approval of the guideline we submitted last month on view issues, but only for Marbella. However, they don't see the urgency, so this may not get passed in the near future. Larry Allen will follow up with them on this matter.
B. Slope Maintenance by Owners – Karen Wiley reported that 4 letters were sent regarding slope or yard maintenance work and the owners were given until 8/15/07 to do the work. New letters need to go to 13057 Cam. Ramillette and 13357 Corte de Chucena.
C. Street Repair - Maurice Nahum not here and had no report.
D. Yard Maintenance at 12965 and 12975 Ave. Marbella – Karen Wiley reported that the work at 12975 Ave. Marbella is being done. Marilyn Tipler will take care of the problem at 12965 Ave. Marbella.
E. Nominating Committee Report – Marilyn Tipler had no report.
NEW BUSINESS – None.
With no further business to be brought before the Board, the meeting adjourned at 11:00 a.m.
Respectfully submitted,
Wendy DeVuyst, Recording Secretary
NEXT BOARD MEETING: Wednesday, August 15, 2007 at 10:00 a.m.
BOARD OF DIRECTORS MEETING
July 18, 2007
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, July 18, 2007 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:01 a.m.
Directors present: Karen Wiley, Larry Allen, Marilyn Tipler, and Jim Coote.
Also present: Chon Campillo (US Lawns) and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETINGS
A motion was duly made by Jim Coote and seconded by Marilyn Tipler to approve the minutes of the previous Board meeting of 6/20/07 as written. Motion carried.
MEMBER PARTICIPATION - None
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
- Punch List – A new list was presented. Most items from the last list have been done. Increased gopher activity. Power outage today will affect the clocks. The riding lawn mower that US Lawns uses has not been working for about a month. This has put them behind on the mowing. Question on ownership of slope area by the Villas. Ms. Wiley will check with the Villas to see who owns this slope.
- Status of Entry Plants – The new plants were installed the end of June. Jim Coote feels that more plants are needed on the right side. The Board asked for a bid for 2 more flats of color.
- Status of Entry Palm Tree Trimming – The work was completed on 6/28/07. They did a good job, but they called and had a problem with one fixture knocked off their pedestal and one broken light bulb, which they replaced. Jim Coote was able to repair the one fixture.
- Irrigation – Discussion on the brown areas in the greenbelt. The water is currently on 5 days a week to green up the Greenbelt. We may need to shut off some of the sprinkler heads in the lower areas a couple times a week because these areas are getting too much water. This will also increase the water pressure in some of the other areas.
- Karen Wiley will contact the Villas regarding dead Palm fronds on one of their trees, and weeds and nut grass on their slope.
- Removal of Italian Cypress in Common Area – We have found out that $375 was put into the escrow account to cover the cost of the removal of the Italian Cypress when the home was sold. We have requested that money from escrow.
- Status of Entry Lighting – Jim Coote reported he is working on one light fixture. Two lights are currently out.
C. Long Range Planning Committee
- Ballot for CC&R Amendment – The revised ballot was mailed out in June and to date we have received 128 ballots. The ballots are due by 8/31/07. Discussion.
July 18, 2007
Page -2-
CORRESPONDENCE
A. A letter dated 6/22/07 was sent to 12965 Ave. Marbella asking the owner to remove the grass and weeds growing in the sidewalk and driveway.
B. A letter dated 6/22/07 was sent to 12975 Ave. Marbella asking the owners to weekly mow their lawn and trim it. Also, they need to remove weeds in the sidewalk and driveway.
C. Letters dated 6/22/07 were sent to the owners at: 18004 Via Tarifa, 13356 Corte de Chucena, 13057 Camino Ramillette, and 18403 Aceituno. The letters asked them to do needed maintenance work to the landscaping at their homes. A reply letter dated 6/24/07 was received from the owner at 13356 Corte de Chucena advising that the section of slope we addressed in our letter belongs to his neighbor. Karen Wiley reviewed the area and this area belongs to the neighbor. A letter will be sent to this owner and a reply letter to the owner at 13356 Corte de Chucena.
D. A letter dated 6/22/07 was sent to the Oaks North Community Center Board asking them to adopt the Architectural Guidelines we have approved for view issues.
E. A letter dated 6/29/07 was received from the law firm we use advising that the hourly rate for their senior associates will be going up to $275, effective 10/1/07.
FINANCIAL REPORT … Maurice Nahum was not present.
A. Financial Statement - The Board reviewed and approved the financial statement ending 6/30/07. We are under budget year-to-date by about $6000.
B. Delinquent Accounts – All accounts are current.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Karen Wiley talked with a representative from the Oaks North Community Center ARC. They plan to recommend approval of the guideline we submitted last month on view issues, but only for Marbella. However, they don't see the urgency, so this may not get passed in the near future. Larry Allen will follow up with them on this matter.
B. Slope Maintenance by Owners – Karen Wiley reported that 4 letters were sent regarding slope or yard maintenance work and the owners were given until 8/15/07 to do the work. New letters need to go to 13057 Cam. Ramillette and 13357 Corte de Chucena.
C. Street Repair - Maurice Nahum not here and had no report.
D. Yard Maintenance at 12965 and 12975 Ave. Marbella – Karen Wiley reported that the work at 12975 Ave. Marbella is being done. Marilyn Tipler will take care of the problem at 12965 Ave. Marbella.
E. Nominating Committee Report – Marilyn Tipler had no report.
NEW BUSINESS – None.
With no further business to be brought before the Board, the meeting adjourned at 11:00 a.m.
Respectfully submitted,
Wendy DeVuyst, Recording Secretary
NEXT BOARD MEETING: Wednesday, August 15, 2007 at 10:00 a.m.
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