Marbella Board Meeting (June 20, 2007) minutes
Oaks North Marbella Homeowners Association
BOARD OF DIRECTORS MEETING
June 20, 2007
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, June 20, 2007 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.
Directors present: Karen Wiley, Maurice Nahum, Marilyn Tipler, and Jim Coote.
Also present: Chon Campillo (US Lawns) and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETINGS
A motion was duly made by Jim Coote and seconded by Maurice Nahum to approve the minutes of the previous Board meeting of 5/16/07 as written. Motion carried.
MEMBER PARTICIPATION - None
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
C. Long Range Planning Committee
A. A letter dated 5/30/07 was received from a realtor regarding the property at 18010 Calle Estepona. This was referred to our bookkeeper.
Oaks North Marbella Minutes
B. A letter dated 6/18/07 was sent to the owner of 18287 Aceituno about storage of trash containers and work on the rear slope.
FINANCIAL REPORT … Maurice Nahum
A. Financial Statement - The Board reviewed and approved the financial statement ending 5/31/07. We are under budget year-to-date by about $4000.
B. Delinquent Accounts – A motion was duly made by Jim Coote and seconded by Marilyn Tipler to authorize the attorney to place a lien on the property with the assessor parcel number 272-722-23 in the event payment in full is not received by the deadline date imposed in the Intent to Lien letter dated 6/8/07. Motion carried.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen was not present, but did submit a draft of the updated guidelines with regard to view issues. Discussion. A motion was duly made by Marilyn Tipler and seconded by Maurice Nahum to adopt the amended guidelines and recommend that the ONCC Board adopt this change. Motion carried. Will send letter to ONCC. Additional posts were installed in the greenbelt by the Poway entry. Larry is asking Dorothy Daly (from the ARC) to either attend the Board meeting each month or contact Karen Wiley about ARC matters while Mr. Allen is away.
B. Slope Maintenance by Owners – Karen Wiley reported she has a list of 4 slopes where we need to send letters to the owners.
C. Street Repair - Maurice Nahum had nothing new to report. In process with the City.
D. Yard Maintenance at 12975 Ave. Marbella – Marilyn Tipler reported that the owner has done some maintenance work. It still needs some work. Discussion. The Board directed that a letter be sent. Also need to send a letter to the owner at 12965 Ave. Marbella regarding weeds in the sidewalk.
E. Nominating Committee Report – Marilyn Tipler reported that she spoke with Donna Meyers and she agreed to serve on the Nominating Committee.
NEW BUSINESS
A. The ballots for amending the CC&R's were counted. The results are 137 in favor and 21 opposed. The amendment failed. Discussion on sending out another ballot but changing the requirement for an amendment to match the requirement in the amended Bylaws, which is a majority of the voting power of the members.
With no further business to be brought before the Board, the meeting adjourned at 11:16 a.m.
Respectfully submitted,
Wendy DeVuyst,
Recording Secretary
NEXT BOARD MEETING: Wednesday, July 18, 2007 at 10:00 a.m.
BOARD OF DIRECTORS MEETING
June 20, 2007
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, June 20, 2007 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.
Directors present: Karen Wiley, Maurice Nahum, Marilyn Tipler, and Jim Coote.
Also present: Chon Campillo (US Lawns) and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETINGS
A motion was duly made by Jim Coote and seconded by Maurice Nahum to approve the minutes of the previous Board meeting of 5/16/07 as written. Motion carried.
MEMBER PARTICIPATION - None
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
- Punch List – New list presented. Most items from last month were not addressed.
- Entry Walk Through on 5/23/07 – Met with Marilyn, Tipler, and Chon and Greg Weiland from US Lawns on 5/23/07. Discussed possible solutions to the appearance.
- Bid for New Entry Plants – Bid of $720 for adding Rosemary, new Lantana, Cuffia, Day Lilies, and red annuals in sides and white annuals in the center island. A motion was duly made by Marilyn Tipler and seconded by Jim Coote to approve the $720 for this work. Motion carried.
- Entry Palm Trees – We have a bid from Davey Tree for $1750 for trimming the 32 palm trees at the entry. A motion was duly made by Marilyn Tipler and seconded by Maurice Nahum to approve the bid of $1750 for the palm tree trimming. Motion carried.
- Removal of Italian Cypress in Common Area – We had a bid of $375 to remove these large bushes by US Lawns. This was approved by the Board and the work was done on 6/12/07.
- Status of Entry Lighting – Jim Coote reported all lights are working. Had to replace two fixtures and are out of replacement fixtures.
C. Long Range Planning Committee
- Ballot for CC&R Amendment – To date we have received 158 ballots. The ballots will be counted at the end of today's meeting.
A. A letter dated 5/30/07 was received from a realtor regarding the property at 18010 Calle Estepona. This was referred to our bookkeeper.
Oaks North Marbella Minutes
B. A letter dated 6/18/07 was sent to the owner of 18287 Aceituno about storage of trash containers and work on the rear slope.
FINANCIAL REPORT … Maurice Nahum
A. Financial Statement - The Board reviewed and approved the financial statement ending 5/31/07. We are under budget year-to-date by about $4000.
B. Delinquent Accounts – A motion was duly made by Jim Coote and seconded by Marilyn Tipler to authorize the attorney to place a lien on the property with the assessor parcel number 272-722-23 in the event payment in full is not received by the deadline date imposed in the Intent to Lien letter dated 6/8/07. Motion carried.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen was not present, but did submit a draft of the updated guidelines with regard to view issues. Discussion. A motion was duly made by Marilyn Tipler and seconded by Maurice Nahum to adopt the amended guidelines and recommend that the ONCC Board adopt this change. Motion carried. Will send letter to ONCC. Additional posts were installed in the greenbelt by the Poway entry. Larry is asking Dorothy Daly (from the ARC) to either attend the Board meeting each month or contact Karen Wiley about ARC matters while Mr. Allen is away.
B. Slope Maintenance by Owners – Karen Wiley reported she has a list of 4 slopes where we need to send letters to the owners.
C. Street Repair - Maurice Nahum had nothing new to report. In process with the City.
D. Yard Maintenance at 12975 Ave. Marbella – Marilyn Tipler reported that the owner has done some maintenance work. It still needs some work. Discussion. The Board directed that a letter be sent. Also need to send a letter to the owner at 12965 Ave. Marbella regarding weeds in the sidewalk.
E. Nominating Committee Report – Marilyn Tipler reported that she spoke with Donna Meyers and she agreed to serve on the Nominating Committee.
NEW BUSINESS
A. The ballots for amending the CC&R's were counted. The results are 137 in favor and 21 opposed. The amendment failed. Discussion on sending out another ballot but changing the requirement for an amendment to match the requirement in the amended Bylaws, which is a majority of the voting power of the members.
With no further business to be brought before the Board, the meeting adjourned at 11:16 a.m.
Respectfully submitted,
Wendy DeVuyst,
Recording Secretary
NEXT BOARD MEETING: Wednesday, July 18, 2007 at 10:00 a.m.
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