ON Marbella HOA and ON Community Center Board of Directors meetings of July 15, 2009 (Minutes)

Oaks North Marbella Homeowners Association

BOARD OF DIRECTORS MEETING

July 15, 2009

The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, July 15, 2009 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.

Directors present: Karen Wiley, Larry Allen, Jim Coote, Maurice Nahum, and Marilyn Tipler.

Also present: Wendy DeVuyst.

MINUTES OF PREVIOUS MEETING

A motion was duly made by Marilyn Tipler and seconded by Jim Coote to approve the minutes of the previous meeting of 6/17/09 as written. Motion carried.

MEMBER PARTICIPATION - None

COMMITTEE REPORTS:

A. Maintenance … Karen Wiley

• Punch List Items – A new list of items will be given to US Lawns and reviewed. All the items from last month's list have been done.
• Entry Color – They did add the plants on 6/19 that were approved at the last meeting. The entry color is now due and will be installed under the contract from US Lawns at no additional cost to the Association. We are reducing the size of the color area.
• Entry Palms – Karen Wiley and Larry Allen each have a bid to remove the cut husks off the entry palm trees. Mr. Allen has a bid of $1700 from JRS Trees. Ms. Wiley has a bid of $8900 from Davey Tree. Discussion. The cost estimate to remove the trees would be between $600 and $1200 each. This does not include stump removal. The Board will table action on trimming the husks and call the Fire Dept. to get them to review the trees and determine if the work is needed. The Board will meet with the representative from the Fire Dept. as soon as possible.
• We have a proposal from US Lawns to replace 8 broken sprinkler heads for $370. Discussion. Ms. Wiley will ask them if they can reduce the cost for this work.
• Eucalyptus Trees – Some of the trees are looking bad due to an insect invasion. There are probably 8 trees that will need to be removed next year.
• Water Pressure at Irrigation Valves – Larry Allen reported that the City has not responded. It appears that the water pressure is better. We will remove this item from the agenda.
• Status of Entry Lighting – Jim Coote reported that 3 light bulbs are out and there is a broken light fixture. He is working to have the fixture replaced. Many of the stems holding the fixtures are loose and will be breaking soon.

[Karen Wiley left the meeting at this time and Larry Allen took over as Chair.]

B. Communications/Newsletter –The next newsletter will go out this month. Discussion on articles. Include information on the water restrictions.

Oaks North Marbella HOA minutes

July 15, 2009

Page -2-

Committee Reports (continued)

C. Long Range Planning Committee

· Relandscape Plan for Greenbelt – Site inspection with Weiland & Associates on 7/13/09 – Board members met with the representatives from Weiland & Associates on 7/13/09 to review the greenbelt area. We are awaiting their report.

D. Nominating Committee Report – Marilyn Tipler reported that Roberta Sharpe-Martin and Jay Riesenberg agreed to serve on the Nominating Committee. There are two vacancies on the Board this year. Discussion on possible candidates.

CORRESPONDENCE

A. Revised water analysis information was received from Weiland & Associates and mailed to the Board members.

FINANCIAL REPORT … Maurice Nahum

A. Financial Statement - The statement ending 6/30/09 was reviewed and approved. We are about $12,964 under budget year-to-date.

B. Delinquent Accounts – There are currently no delinquent accounts.

C. Begin Work on Reserve Study – We had our last Reserve Study done in 2006 and are due to have one again this year. The study should be completed before the 2010 budget is finalized. Discussion.

UNFINISHED BUSINESS

A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – No report.

B. Rebuilding of Home on Via Tarifa – The home will be ready for move-in around August 1^st.

C. Street Cracks - Maurice Nahum reported that the City Councilman's office still has not responded to his emails on this matter. He will continue to follow up.

NEW BUSINESS – None.

With no further business to be brought before the Board, the meeting adjourned at 10:54 a.m.

Respectfully submitted,

Wendy DeVuyst,

Recording Secretary

NEXT BOARD MEETING: Wednesday, Aug. 19, 2009 at 10 a.m.

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OAKS NORTH COMMUNITY CENTER, INC.

BOARD OF DIRECTORS MEETING

JULY 15, 2009

MINUTES

The regular meeting of the Oaks North Community Center, Inc. Board of Directors was held at 12578 Oaks North Drive, San Diego, California, on Wednesday, July 15, 2009, with the following Directors in attendance: John Coleman, Bob Ford, Russ Hopps, Max Smith, John Whiteman and Clarence Wilkinson. Frank Auwarter was absent. Also in attendance were Center Manager, Honoria Bunnell, Office Manager, Sara Scrim and Jim Starkey, Chairman of the ARC for Houses.

1. CALL TO ORDER:

The meeting was called to order at 9:00 A.M. with Russ Hopps presiding.

2. MINUTES

It was moved by John Coleman and seconded by John Whiteman to approve the minutes of the regular monthly meeting of the Board of Directors held on June 17, 2009 as written. The motion was carried unanimously.

3. MEMBER/CLUB/COMMUNITY PARTICIPATION

None.

4. CORRESPONDENCE:

A. Helene Friedrick: Request for use of the Art Room on various dates by the Rancho Belles Women’s Group. Bob Ford moved with John Whiteman seconding to disapprove this request. The motion passed.

5. ARCHITECTURAL COMMITTEE REPORTS:

A. Condos: The Manager reviewed the Committee’s Report (see attached).

B. Houses: Jim Starkey reviewed the Committee’s written report.

Jim Starkey reviewed the following items with the Board:

(1) Picket Fence - Cumana Terrace: Installed across the front without approval. Letter to be written by the Center’s attorney.

(2) Tree Trimming - Camino Emparrado: Tree has been trimmed to the satisfaction of the Committee.

(3) Coating of Driveway - Cumana Terrace: This application was disapproved. It was noted that another driveway in the area has been painted without approval.

6. MANAGER’S REPORT

Miss Bunnell reviewed her report (see attached). The Board reviewed the additions to the Manager’s Report. It was noted that Item D should not be put on the agenda as it is an Executive Session item. John Whiteman moved that this report be done annually listing incidents only without individual names. The motion was seconded by Max Smith and carried.

It was the consensus of the Board that Item E, Water Usage Comparison, should be made part of Agenda Item 8.A., Lawn Bowl Green Cost Analysis. Both these items were deferred.

7. COMMITTEE REPORTS:

A. Budget and Finance: In Frank Auwarters’ absence, Bob Ford discussed off budget expenditures and reserves. He moved that the amount of $64,796 called for in the Budget for 2009-2010, be transferred to the Reserve Fund as soon as funds are available. The motion was seconded by John Coleman and approved.

B. Planning: Max Smith stated he had given a report to Frank Auwarter.

C. Rules and Bylaws: No report

D. House and Grounds: Clarence Wilkinson reported that the locks had been cut off on the maintenance sheds and a blower was stolen. He also reported that a location had been chosen for the new defibrillator between the lawn bowl green and the tennis courts.

E. Personnel: No report

F. Activities: No report

G. Age Restrictions: No report

H. Architectural Committee Liaison: No report

8. UNFINISHED BUSINESS:

A. Lawn Bowl Green Cost Analysis: Deferred.

B. Other Unfinished Business: None

9. NEW BUSINESS

A. Artificial Turf for Lawn Bowl Green: Deferred.

B. Advertising in the Courier: Deferred.

C. Other New Business: None

10. ADJOURNMENT

There being no further business to come before the meeting on a motion made, seconded and unanimously carried, the meeting adjourned at 10:25 A.M.

Respectfully submitted,

SARA C. SCRIM, Assistant Secretary