Marbella Board of Directors Meeting (March 18, 2009) minutes

Oaks North Marbella Homeowners Association

BOARD OF DIRECTORS MEETING

March 18, 2009

The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, March 18, 2009 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.

Directors present: Karen Wiley, Larry Allen, Jim Coote, Maurice Nahum, and Marilyn Tipler.

Also present: Chon Campillo (US Lawns), and Wendy DeVuyst.

MINUTES OF PREVIOUS MEETINGS

A motion was duly made by Marilyn Tipler and seconded by Jim Coote to approve the minutes of the previous meeting of 2/18/09 as written. Motion carried.

MEMBER PARTICIPATION – None.

COMMITTEE REPORTS:

A. Maintenance … Karen Wiley

• Punch List Items – A new list of items was given to US Lawns and reviewed. All the items from last month's list have been done.
• Water Bills – We will review the current water bills and then forward them to US Lawns. The water was off for 52 days and they turned them back on last week.
• Replace Leaking Valve on Aceituno ($175) – This work was done earlier this month.
• Back Flow Testing – We have two bids for the testing – Ahlee Backflow at $243 and P & B Backflow for bid $288. We will have Ahlee do the work.
• Weather Station Clocks (Rebate Offer) – Bob Weiland of US Lawns will be following up on getting us the form for applying for the rebates on the Weather Station Clocks. Discussion. A motion was duly made by Larry Allen and seconded by Marilyn Tipler to approve the new weather station clocks so long as it does not cost us anything. Motion carried.
• Water Pressure at Irrigation Valves – Larry Allen has requested that the City test our water lines to check the pressure.
• Status of Entry Lighting – Jim Coote reported that he has adjusted the lights for the time change.

B. Communications/Newsletter –The next newsletter will go out in April, along with the audit. We will include a reminder about painting mailboxes; care for ice plant slopes; and energy rebate offers.

C. Long Range Planning Committee

· Relandscape Plan for Greenbelt – Discussion on removing turf in one small area as an experiment and relandscape with drought tolerant landscaping. The Board needs to review a sample planted area at the County Water Authority office. Before any action is taken, we will need a vote of the members to remove any turf. We will put some information in the next newsletter.

Oaks North Marbella HOA minutes

March 18, 2009

Page -2-

CORRESPONDENCE

A. A letter dated 2/16/09 was received from the owners at 18225 Corte de Casares about changing the location of their dryer vent. The letter was referred to the Oaks North Community Center ARC.

B. A letter dated 2/27/09 was received from Kenneth Dillard (18032 Via Rota) expressing his concerns over the house being built at 18034 Via Tarifa. He is concerned that the increased height and change of location of the home will impact his view.

FINANCIAL REPORT

A. Financial Statement - The statement ending 2/28/09 was reviewed and approved. We are about $6291 under budget year-to-date.

B. Delinquent Accounts – There are currently no delinquent accounts.

UNFINISHED BUSINESS

A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Karen Wiley reported that there is not much happening at this time. One owner is considering a room addition, but nothing has been submitted. Another owner is considering installing a security screen door.

B. Rebuilding of Home on Via Tarifa – Representatives from this Board, the Oaks North Community Center Board, the Architectural Review Committee (ARC), and those who are complaining about the house met at the site. Discussion on a reply letter to Kenneth Dillard. The Board will advise him that he needs to direct his complaints to the Oaks North Community Center Board and ARC as they have the final authority on this matter.

C. Street Cracks - Maurice Nahum emailed our City Councilman about the street cracks.

D. Benches for Greenbelt – Jim Coote reported that he has not obtained additional information on benches. Discussion.

NEW BUSINESS

A. 18184 Corte de Aceitunos – Karen Wiley reported that the son is remodeling the home and is just about finished. We had some verbal complaints about the debris while this work was being done.

B. Commercial vehicle being parked in a driveway at 12965 Camino Ramillette. We will send a letter to the owner about this violation.

With no further business to be brought before the Board, the meeting adjourned at 11:04 a.m.

Respectfully submitted,

Wendy DeVuyst,

Recording Secretary

NEXT BOARD MEETING: Wednesday, April 15, 2009 at 10 a.m.