Marbella Board of Directors Meeting (Feb. 18, 2009) Minutes

Oaks North Marbella Homeowners Association

BOARD OF DIRECTORS MEETING

February 18, 2009

The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, February 18, 2009 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:04 a.m.

Directors present: Karen Wiley, Larry Allen, Jim Coote, and Marilyn Tipler.

Also present: Greg Weiland and Chon Campillo (US Lawns), and Wendy DeVuyst.

MINUTES OF PREVIOUS MEETINGS

A motion was duly made by Jim Coote and seconded by Marilyn Tipler to approve the minutes of the previous meeting of 1/21/09 as written. Motion carried.

MEMBER PARTICIPATION – None.

COMMITTEE REPORTS:

A. Maintenance … Karen Wiley

• Punch List Items – A new list of items was given to US Lawns and reviewed. All the items from last month's list have been done.
• Water Bills – Last month two of the bills increased significantly over the previous year. Discussion. No leaks were found in the system. We may need to have the meters checked by the City. No irrigation has been on since 1/21/09 and US Lawns is checking the meters regularly.
• Bid for Valve Replacement ($175) – One valve had a leak. The cost to repair was $175 and was done in late January.
• City Water Audit Report – Greg Weiland has reviewed the free water audit report done by the City. The report only tested 4 valves out of all the valves, so it does not cover all the landscaping. Since about 80% of our landscaping is turf, the report recommends that we remove all the turf areas. Mr. Weiland stated that we would be eligible for about $4400 in rebates for the weather station clocks, which would cover the entire cost of the clocks. Also, we would be eligible for $4 per head for replacement of irrigation heads. The problem is that our water pressure is so low. The report indicates that our water pressure is about 45 psi. Discussion. The Board directed US Lawns to proceed with getting the grants for the weather station clocks. US Lawns will check the water pressure on all the back flow units. Larry Allen will then call the City about ways we can increase our water pressure to the previous levels.
• 2009 Contract with US Lawns – We have the written contract for 2009 from US Lawns. The monthly fee has increased from $4245 to $4330. We have this figure already in the 2009 budget. Discussion. A motion was duly made by Marilyn Tipler and seconded by Larry Allen to sign the 2009 contract with US Lawns in the amount of $4330 per month for landscape maintenance. Motion carried. A signed copy was returned to US Lawns.
• Entry Palms – Larry Allen still has not obtained a bid for removing the spurs on the entry palms. It was decided not to pursue this matter at this time.

Oaks North Marbella HOA minutes

Feb. 18, 2009

Page -2-

Committee Reports (continued)

• Status of Entry Lighting – Jim Coote reported that there are a couple of lights out that he will fix. Will start re-setting the clock as the days get longer

B. Communications/Newsletter – Newsletter was sent out in January. The next newsletter will go out in April, along with the audit. Marilyn Tipler did receive some more email addresses based on our last newsletter. She has a total of about 35 names listed.

C. Long Range Planning Committee

· Relandscape Plan for Greenbelt – Discussion. No action taken.

CORRESPONDENCE – None.

FINANCIAL REPORT

A. Financial Statement - The statement ending 1/31/09 was reviewed and approved. We ended the month about $2890 under budget.

B. Delinquent Accounts – There is one delinquent account that owes for legal fees and one quarter’s dues.

C. Audit Report – The Board received and reviewed the audit report. A motion was duly made by Larry Allen and seconded by Jim Coote to approve the audit report for mailing to the owners. Motion carried.

UNFINISHED BUSINESS

A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Karen Wiley reported that there have only been a few items this past month.

B. Rebuilding of Home on Via Tarifa – Karen Wiley reported that they are progressing with construction. The rain is slowing down the work. Discussion.

C. Street Cracks - Maurice Nahum was not present and had no report.

D. Benches for Greenbelt – Jim Coote reported that he has been checking on types of materials for use on benches. He will report more next month.

NEW BUSINESS – None.

With no further business to be brought before the Board, the meeting adjourned at 11:25 a.m.

Respectfully submitted,

Wendy DeVuyst,

Recording Secretary

NEXT BOARD MEETING: Wednesday, March 18, 2009 at 10 a.m.