ONCC Board of Directors Meeting (December 17, 2008) Minutes

OAKS NORTH COMMUNITY CENTER, INC.

BOARD OF DIRECTORS MEETING

DECEMBER 17, 2008

MINUTES

The regular monthly meeting of the Oaks North Community Center, Inc. Board of Directors was held at 12578 Oaks North Drive, San Diego, California, on Wednesday, December 19, 2008, with the following Directors in attendance: Frank Auwarter, John Coleman, Bob Ford, Russ Hopps, Max Smith, John Whiteman and Clarence Wilkinson. Also in attendance: Center Manager, Honoria Bunnell, Office Manager, Sara Scrim, Jim Starkey, Chairman of the ARC for Houses and members of the Oaks North

Community Center, Inc.

1. CALL TO ORDER:

The meeting was called to order at 9:00 A.M. with Russ Hopps presiding.

2. MINUTES:

It was moved by John Coleman and seconded by Bob Ford to approve the Minutes of

the regular monthly meeting of the Board of Directors held on November 19, 2008 as

written. The motion was carried unanimously.

3. MEMBER/CLUB/COMMUNITY PARTICIPATION:

A. Rudy Fanari: Mr. Fanari stated that the men’s sauna needed upgrading and a

thorough cleaning as there is seepage under the wood and there is a need to

replace some of the wood. Some of this also applies to the women’s sauna.

Additionally, the spa needs to be cleaned more thoroughly. He also requested that the pool/spa hours be extended to 10:00 P.M. and that the plantings in the spa area be changed to pigmy palms.

4. CORRESPONDENCE: None.

5. ARCHITECTURAL COMMITTEE REPORTS:

A. Condos: Mr. Hopps summarized the Condo Report (see written report

attached).

B. Houses: Jim Starkey reviewed the Committee’s written report (see written

report attached).

Jim Starkey then reviewed with the Board the following items:

(1) Fence

(2) Owl Box

(3) Foreclosures with landscaping needing attention.

(4) Marbella

Page 2 of 3

(5) Resignation of Robert Pruchnik from the Committee (see attached0

(6) Tree on Camino Emparrado

(7) James Pennington - Prospective new member of Committee. He will be

attending the next ARC meeting on 1/13/09.

(8) Rebuild in the Miradors.

In reference to Item 2, a letter will be sent from the Board if the owl box is not

removed by the deadline in the letter from the ARC for Houses.

In reference to item 8, the Chairman of the ARC for Condos will be asked to

attend the next Board meeting, and in the future a representative from the

Committee should be in attendance at every regular Board meeting.

6. MANAGER’S REPORT;

Miss Bunnell reviewed her monthly report (see attached). She stated that the pool

would be opening temporarily this week, but the spa would be closed at least another 2

weeks as permits are still pending with the City.

7. COMMITTEE REPORTS:

A. Budget and Finance: Frank Auwarter reviewed the financial statements for the

four (4) months ended 10/31/08. He then stated that the accounting program

would be changed as of 1/1/09 to Quick Books Pro and Quick Books Payroll.

B. Planning: No report.

C. Rules and Bylaws: No report.

D. House and Grounds: Discussion of saunas.

E. Personnel: Discussion of hours and maintenance.

F. Activities: No report.

G. Age Restrictions: No report.

H. Architectural Committee Liaison: No report.

8. UNFINISHED BUSINESS:

A. Weight Machine: John Whiteman reported that a new weight machine would fit

into the existing area in the Exercise Room.

B. ADP (Payroll): Deferred.

C. Other Unfinished Business: John Whiteman stated that he would like to hold a

“Town Hall” meeting or open house in the next few months.

9. NEW BUSINESS

A. Quick Books Pro:: Already covered.

B. Outsourcing Courier: It was the consensus of the Board that this was not

necessary.

C. Replace Tower Clock: After discussion it was the decision of the Board not to

replace the tower clock. John Whiteman was opposed.

D. Gate by Ladies Shower Room: The installation of panic hardware, alarm and

emergency exit sign on the gate by the entrance to the Women’s Locker Room

will be considered for next year’s budget.

E. Other New Business: None

10. ADJOURNMENT

There being no further business to come before the meeting on a motion made,

seconded and unanimously carried, the meeting adjourned at 10:28 A.M.

Respectfully submitted,

SARA C. SCRIM, ASSISTANT SECRETARY