ONCC Board of Directors Meeting (January 21, 2009) Minutes

OAKS NORTH COMMUNITY CENTER, INC.

BOARD OF DIRECTORS MEETING

JANUARY 21, 2009

MINUTES

The regular monthly meeting of the Oaks North Community Center, Inc. Board of Directors was held at 12578 Oaks North Drive, San Diego, California, on Wednesday, January 21, 2009, with the following Directors in attendance: Frank Auwarter, John Coleman, Bob Ford, Russ Hopps, Max Smith, John Whiteman and Clarence Wilkinson. Also in attendance: Center Manager, Honoria Bunnell, Office Manager, Sara Scrim, Jim Starkey, Chairman of the ARC for Houses, Margaret Terschan, Chairman of the ARC for Condos, Art Abbett and Wes Whittemore representing the Miradors.

1. CALL TO ORDER:

The meeting was called to order at 9:00 A.M. with Russ Hopps presiding.

2. MINUTES:

It was moved by John Coleman and seconded by Bob Ford to approve the Minutes of the regular monthly meeting of the Board of Directors held on December 17, 2008 as written. The motion was carried unanimously.

3. MEMBER/CLUB/COMMUNITY PARTICIPATION:

None.

4. CORRESPONDENCE:

A. Mary Ann Nordeman: Ms. Nordeman is requesting permission to offer a line dancing class at the Community Center. Frank Auwarter moved with John Coleman seconding to approve this request subject to receiving a favorable recommendation from the Swim & Tennis Club. The motion was carried unanimously.

5. ARCHITECTURAL COMMITTEE REPORTS:

A. Condos: Margaret Terschan reviewed the Committee’s Report (see attached).

Miradors Rebuild: The Board discussed with Margaret Terschan, Wes Whittemore and Art Abbett the review and approval of the plans for rebuild of the unit in the Miradors. It was noted that the new unit had a “bigger footprint” in that it had been extended 6' in the back. Also its sit slightly crooked and the air conditioner is in the same location, but slightly larger.

B. Houses: Jim Starkey reviewed the Committee’s written report (see attached).

Jim Starkey then reviewed with the Board the following items:

(1) Trees on Camino Emparrado - 3^rd letter sent.

(2) Owl Box - Send 3^rd letter.

(3) Marbella - Is the level of the pad higher than before? The previous “footprint” must be maintained.

(4) Senda Acandtilada - This foreclosed property has been sold to an investor who is attempting to rent it. Jim Starkey stated that the foundation is cracked.

6. MANAGER’S REPORT;

Miss Bunnell reviewed her monthly report (see attached). She stated that the permit for the spa is still pending as the City has “misplaced” the application.

At this time John Coleman moved that the pool and spa hours be extended to 9:00 P.M. and Locker Rooms hours to 9:30 P.M. as of March 1, 2009. The custodial evening shift hours will be changed to 3:00 to 11:00 P.M. The motion was seconded with the proviso that it would be at no additional cost to the Center. The motion was carried.

7. COMMITTEE REPORTS:

A. Budget and Finance: Frank Auwarter distributed a memorandum to be attached to the Minutes amending the Manager’s Job Description to include financial oversights. This amendment was approved.

B. Planning: Max Smith discussed landscaping/irrigation and the deplorable condition of the back bank going down to Oaks North Drive. He also discussed clearing Lot 99 and stated he had a long list of items. There was further discussion of the bank and the Manager was directed to contact the landscape contractor (McKowski’s) as to what could be done.

C. Rules and Bylaws: No report.

D. House and Grounds: .Clarence Wilkinson reported that there was a broken water line which is being repaired; the spa will be open the first next week, but all jets will not be operating; drainage at the tennis courts continues to be an issue - when it rains water runs down the slope and onto the courts. He discussed installing a drain or a swale. He also stated that Lot 99 is in compliance with fire department regulations, and the wall on the north side of Paseo del Verano will be needing some attention.

E. Personnel: No report.

F. Activities: No report.

G. Age Restrictions: No report.

H. Architectural Committee Liaison: No report.

8. UNFINISHED BUSINESS:

A. Hoist Machine for Exercise Room: John Whiteman requested permission to purchase the new Hoist for the Exercise Room as he felt there is money available. This request was denied. John Coleman stated that this item should be under consideration for next year’s budget. Also under consideration should be a new Scywinn AirDyne Exercise Bike as members want a new one and the old one has been disposed of.

B. SB 1511: Foreclosure Notification.

C. Town Hall Meeting: John Whiteman reported that a Town Hall Meeting has been scheduled for Saturday, March 14^th at 1:00 P.M.

D. Other Unfinished Business: None.

9. NEW BUSINESS

A. Schwinn AirDyne Exercise Bike: Already covered.

B. Job Descriptions: Already covered.

C. Other New Business: None.

10. ADJOURNMENT

There being no further business to come before the meeting on a motion made, seconded and unanimously carried, the meeting adjourned at 11:13 A.M.

Respectfully submitted,

SARA C. SCRIM, ASSISTANT SECRETARY