Oaks North Community Center, Inc., Board of Directors Meeting (February 20, 2008) minutes

OAKS NORTH COMMUNITY CENTER, INC.

BOARD OF DIRECTORS MEETING

FEBRUARY 20, 2008

MINUTES

The regular monthly meeting of the Oaks North Community Center, Inc., Board of Directors was held at 12578 Oaks North Drive, San Diego, California, on Wednesday, February 20, 2008, with the following members in attendance: Frank Auwarter, John Coleman, Bob Ford, Russ Hopps, Margie Rohan, and Clarence Wilkinson. Absent from the Board of Directors – Max Smith. Also in attendance: Center Manager, Honoria Bunnell, Jim Starkey, Chairman of the ARC for Houses and Oaks North Residents.

1. CALL TO ORDER:

The meeting was called to order at 9:00 A.M. with Director Margie Rohan presiding.

2. MINUTES:

It was moved by Director John Coleman and seconded by Director Russ Hopps to approve the Minutes of the regular monthly meeting of the Board of Directors held on January 16, 2008 as written. The motion was carried unanimously.

3. MEMBER/CLUB/COMMUNITY PARTICIPATION:

A. Gary Carlson: Mr. Carlson, Director for the Rancho Bernardo Neighborhood Watch Program talked to the Board about the organization of the Program and the need for a District Coordinator for Oaks North (District C) as well as Area Coordinators and Block Captains. He prevailed upon the Board to find a District Coordinator for Oaks North. He also outlined the April 19, 2008 Neighborhood Watch Block Captain Training Program.

B. Dominic Clemente: Mr. Clemente asked the Board to consider the installation of a practice board area to be located on the southeast side of the tennis courts. He indicated that he was representing the Oaks North Tennis Club with this request.

4. CORRESPONDENCE:

A. Shirley Pulver: In her letter dated January 21, 2008 she asked that the Board consider an adjustment to her Associate Member dues since she was not able to use the Ceramics Room during the flood and firestorm. The Board unanimously denied the request. A letter will be sent to Mrs. Pulver advising her of the Board’s decision.

B. Jerry Peterson, President, Friends of the Library: A letter was received from Jerry Peterson, President of the Friends of the Library thanking the Community Center for allowing them to use the Center while the RB Library was not available.

5. ARCHITECTURAL COMMITTEE REPORTS:

A. Condos: Margie Rohan reviewed the Committee’s written report (see attached).

B. Houses: Margie Rohan reviewed the Committee’s written report (see attached).

The Board was advised that Membership No. 0631 has asked for ADR. The date has yet to be determined. The complaint received from Membership No. 0669 has also been referred to our attorney for ADR. The date has yet to be determined.

The Board sent a warning letter to Membership No. 0684 requesting that trees on the property be trimmed. The owner of the property has not complied with the request. A letter will be sent to the owner advising there will be a hearing at the March19, 2008 Board of Directors meeting to act upon the issue.

6. MANAGER’S REPORT:

Miss Bunnell reviewed her monthly report (see attached).

7. COMMITTEE REPORTS:

A. Budget and Finance: Director Frank Auwarter reviewed the Capital Item or Large Item Expenditures for the 2008-2009 Fiscal Year. Motion made by Director Auwarter, seconded by Director Bob Ford that the items listed be approved for expenditure for the Fiscal Year 2008-2009. Motion carried unanimously. The Income Statement for the Six Months ending 12/31/07 was also reviewed.

B. Planning: No Report

C. Rules and Bylaws: Age Verification forms and the Bylaw Revisions have been mailed out.

D. House and Grounds: Clarence Wilkinson stated that the screens at the tennis courts have been power washed and are not looking good. Additional efforts are being made to improve upon their appearance. Also, the signs at the entrances should be up by the end of March.

E. Personnel: The Board discussed employee wages for the 2008-2009 Fiscal Year in Executive Session which started at 10:20 AM and ended at 10:30 AM. Motion made out of Executive Session by Director John Coleman, seconded by Frank Auwarter to approve the wage schedule presented by the Budget Committee for the Fiscal Year 2008-2009. Motion was carried unanimously.

F. Activities: No report

G. Age Restrictions: No report.

H. Architectural Committees Liaison: No report.

8. UNFINISHED BUSINESS:

A. Other Unfinished Business: None

9. NEW BUSINESS:

A. Capital/Large Item Expenditures 2008/2009: Approved (see 7A)

B. Pool Cover Replacement: Motion by Director Russ Hopps, seconded by Director Clarence Wilkinson and unanimously approved to purchase a pool cover from Knorr Systems, Inc. in the amount of $4,459.60.

C. Roof Repairs: Motion by Director Frank Auwarter, seconded by Director Bob Ford and unanimously approved to make the repairs to award the contract to make repairs to the Tile and Flat Roof to Shake, Shingle & Roll Roofing in the amount of $4,200.

D. Lawn Bowl and Landscape Contract: Motion by Director John Coleman, seconded by Director Russ Hopps and unanimously approved to award the Lawn Bowl and Landscaping contract to McKowski’s Maintenance Systems in the amount of $2,525.00 per month starting April 1, 2008.

E. Irrigation System and Controllers: This work was approved to be done in Fiscal Year 2008-2009 (See 7A).

F. Other New Business: Motion by Director Frank Auwarter, seconded by Director John Coleman that Director Marjorie Rohan be authorized to act on behalf of the Board of Directors during upcoming ADR meetings for the Community Center.

G. Other New Business: Director Frank Auwarter was asked by the Oaks North Lawn Bowl Club if they could post a banner facing the parking lot promoting their open house. The banner would be temporary and would be up for approximately two weeks. Motion by Director Frank Auwarter, seconded by Director Russ Hopps and unanimously approved that the Oaks North Bowls Club be allowed to post a temporary banner promoting their open house.

10. ADJOURNMENT: There being no further business to come before the meeting, on a motion made, seconded and unanimously carried, the meeting was adjourned at 10:54 A.M.

Respectfully submitted,

Honoria Bunnell, Assistant Treasurer