Oaks North Community Center, Inc., Board of Directors Meeting (Jan. 16, 2008) minutes

OAKS NORTH COMMUNITY CENTER, INC.

BOARD OF DIRECTORS MEETING

JANUARY 16, 2008

MINUTES

The regular monthly meeting of the Oaks North Community Center, Inc., Board of Directors was held at 12578 Oaks North Drive, San Diego, California, on Wednesday, January 16, 2008, with the following members in attendance: John Coleman, Bob Ford, Russ Hopps, Margie Rohan, Max Smith and Clarence Wilkinson. Also in attendance: Center Manager, Honoria Bunnell, Office Manager, Sara Scrim, Jim Starkey, Chairman of the ARC for Houses, Alan Diederichs of the ARC for Condos and Oaks North Residents

1. CALL TO ORDER:

The meeting was called to order at 9:00 A.M. with Margie Rohan presiding.

2. MINUTES:

It was moved by Russ Hopps and seconded by John Coleman to approve the Minutes of the regular monthly meeting of the Board of Directors held on December 19, 2007 as written. The motion was carried unanimously.

3. MEMBER/CLUB/COMMUNITY PARTICIPATION:

A. Ray Cooper: Mr. Cooper indicated to the Board, based on his past employment with the Fire Department, that Lot 99 was a fire hazard. Mr. Cooper was informed, based on information received from Courtney Smith in Brian Majenschein’s office who had the Fire Department check the location, the Lot is not a fire hazard. Mr. Cooper said he would call the Fire Marshall to have someone else come out and meet with him and Max Smith, to review their decision.

B. Shirley Cooper: Mrs. Cooper indicated the she was also concerned about Lot 100 as well as Lot 99. She was told that Lot 100 was owned by an individual in Poway but the lot was actually in San Diego.

4. CORRESPONDENCE:

A. None

5. ARCHITECTURAL COMMITTEE REPORTS:

A. Condos: Margie Rohan reviewed the Committee’s written report (see attached).

B. Houses: Margie Rohan reviewed the Committee’s written report (see attached).

Jim Starkey advised the Board that the Architectural Committee has deferred any decision on homes in Marbella until the Marbella Board of Directors first reviews the application. He also told the Board that 6 homes were destroyed in Marbella and to his knowledge two will be rebuilt and the remaining 4 lots are for sale.

The Board was advised that Membership No. 0631 has asked for ADR. The date has yet to be determined. The complaint received from Membership No. 0669 has also been referred to our attorney for ADR. The date has yet to be determined.

The Board voted to send a Warning Letter to Membership 0684 requesting that trees be trimmed on the property.

6. MANAGER’S REPORT:

Miss Bunnell reviewed her monthly report (see attached).

7. COMMITTEE REPORTS:

A. Budget and Finance: Bob Ford spoke as the representative for the Committee. He reviewed the Audit Report and the Internal Control letter. The Board agreed that the asbestos work recently completed at the Center be capitalized. This procedure will bring the operating fund to a positive balance. The money will be taken from the Advanta Certificate of Deposit which matures on February 8, 2008.

B. Planning: Max Smith indicated the draft of the letter to homeowners was in process.

C. Rules and Bylaws: Age Verification forms and the Bylaw Revisions will be mailed to the Regular Members before January 31, 2008.

D. House and Grounds: Clarence Wilkinson stated that the permit for the signs has been received and the sign work will proceed. He also reviewed the action taken by the RB United Coalition meeting he attended.

E. Personnel: No report.

F. Activities: Mr. Coleman reviewed the letter he will be sending to local merchants asking for gift certificates (see attached). Motion made by Director Max Smith, seconded by Director Russ Hobbs to approve Mr. Coleman’s letter for distribution to merchants. The motion was carried unanimously.

G. Age Restrictions: No report.

H. Architectural Committees Liaison: Max Smith advised the Board that the Fire Marshall has been notified to look at the adjoining property which is in The Trails for brush violations.

8. UNFINISHED BUSINESS:

A. Other Unfinished Business: None

9. NEW BUSINESS:

A. Appointment of Richard Diener as Inspector of Elections for 2008: Motion was made by Director Bob Ford, seconded by Director Max Smith that Richard Diener be appointed as Inspector of Election for 2008. Motion was carried by unanimous vote.

B. Approval of Electrical Reimbursement Payment Document to Oaks North by Sprint/Nextel: Motion was made by Director Max Smith, seconded by Director Clarence Wilkinson that the Board approve the reimbursement document (see attached) which will pay the Community Center $500 for power usage by Sprint/Nextel. Motion was carried by unanimous vote.

10. ADJOURNMENT: There being no further business to come before the meeting, on a motion made, seconded and unanimously carried, the meeting was adjourned at 10:16 A.M.

Respectfully submitted,

SARA C. SCRIM, Assistant Secretary