August '09 Minutes: Marbella and ONCC Board Meetings

Oaks North Marbella Homeowners Association

BOARD OF DIRECTORS MEETING

August 19, 2009

The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, August 19, 2009 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.

Directors present: Karen Wiley, Larry Allen, Jim Coote, and Marilyn Tipler.

Also present: Chon Campillo (US Lawns), Catherine Holligner and Kim Takaki (Weiland & Associates), and Wendy DeVuyst.

MINUTES OF PREVIOUS MEETING

A motion was duly made by Marilyn Tipler and seconded by Jim Coote to approve the minutes of the previous meeting of 7/15/09 as written. Motion carried.

MEMBER PARTICIPATION – None.

COMMITTEE REPORTS:

A. Maintenance … Karen Wiley

• Punch List Items – A new list of items was given to US Lawns and reviewed. We are increasing the watering on the greenbelt by a small amount and will apply fertilizer. Mowing every two weeks. US Lawns will remove the dead Eucalyptus leaves from the trees when they don't mow and remove any weeds in the greenbelt at the same time.
• Entry Palms – We received a revised bid of $1500 from JRS Trees to do the removal of the husks off the entry palm trees. We also had a review by the Fire Marshal that recommended that this work be done. A motion was duly made by Larry Allen and seconded by Marilyn Tipler to ratify approval of the $1500 bid for removal of the husks off the entry palm trees. Motion carried. This work was completed and there was no damage to the lights or irrigation system.
• Tree Removal Work – Larry Allen received a bid of $780 from JRS Trees to remove some of the diseased Eucalyptus trees and do some trimming. A motion was duly made by Jim Coote and seconded by Marilyn Tipler to ratify approval of the bid of $780 for the tree removal work. Motion carried. The work has been completed.
• Status of Entry Lighting – Jim Coote reported that the lights are working. Looking at replacing or repairing one of the boxes that is broken.

B. Communications/Newsletter –The next newsletter will go out in October/November.

C. Long Range Planning Committee

· Relandscape Plan for Greenbelt –Weiland & Associates made a presentation to the Board on their proposal for updating the irrigation system and modifying the landscaping in the greenbelt. Discussion. We have a proposal from them to draw up plans for retrofitting the landscaping and irrigation, coordinate the grant application with the Metropolitan Water District, provide quarterly landscape and water inspection reports, and coordinate meetings. The total fee for this work would be $13,440. The grant money would not pay for the entire retrofit, but could pay for up to 50% for the irrigation changes only. In November we will only be allowed to water once a week for 10 minutes per valve. The Board will consider the information presented. Larry Allen

Committee Reports (continued)

will contact the City to get specifics on the water restrictions. A motion was duly made by Larry Allen and seconded by Jim Coote to authorize US Lawns to purchase 10 MP sprinklers and change out one area to see if these heads improve the coverage. Motion carried. Discussion on sending out a letter to the owners advising them on what the Board has been considering and asking for their input.

D. Nominating Committee Report – Marilyn Tipler reported she has a candidate, Bob Johnston, who will run for election to the Board along with Karen Wiley. Have several people who will be willing to run in 2010.

CORRESPONDENCE

A. Received a letter dated 7/25/09 from an owner on Camino Ramillette complaining about the appearance of the front yard landscaping at 18287 and 18333 Aceituno St.

B. Received an email on 7/30/09 from John & Carol Brinkley (18010 Calle Estepona) complaining about the appearance of the greenbelt. Karen Wiley responded to their email.

FINANCIAL REPORT … Maurice Nahum was not present.

A. Financial Statement - The statement ending 7/31/09 was reviewed and approved. We are about $14,591 under budget year-to-date. This is mostly due to water.

B. Delinquent Accounts – There is one delinquent account.

C. Work on Reserve Study – Karen Wiley reported that we are gathering information for the Reserve Study. Jim Coote presented his figures on the entry lights to the Board. Ms. Wiley and Larry Allen also have information for the Study.

D. Begin Work on 2010 Budget - We have preliminary budget figures to review. The budget must be approved at the October Board meeting.

UNFINISHED BUSINESS

A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Karen Wiley reported that a lot of fences have gone up and some grass removals. The landscaping at the home on Via Tarifa has not been done yet. The ARC is no longer allowing any palm trees at all. Our Board can make a recommendation for what is allowed in Marbella. Discussion. We will review each request on a case-by-case basis. Larry Allen will speak with an owner about trimming up their Pine trees.

B. Street Cracks - Maurice Nahum emailed the Board and reported that he and Marilyn Tipler called the City as individual owners regarding the street cracks in front of their homes and the City came out and made repairs. Discussion.

NEW BUSINESS

A. Complaint Letter RE: Front Yard Maintenance at 18287 and 18333 Aceituno – The Board members have reviewed the two properties and disagree that they are in violation. Discussion. A reply letter will be sent.

B. Complaint Letter RE: Appearance of Greenbelt – Karen Wiley has responded to the emails received.

C. Abandoned Property at 13346 Corte de Comares – The owners have moved out and no one is maintaining the landscaping. Discussion. The Association will not take any action at this time since they are not delinquent on their assessment payments.

New Business (continued)

D. Mailbox Painting - Karen Wiley stated that we put a notice in the newsletter previously asking owners to paint their mailboxes as needed. Many still need to be done. Marilyn Tipler will follow up.

With no further business to be brought before the Board, the meeting adjourned at 12:27 p.m.

Respectfully submitted,

Wendy DeVuyst,

Recording Secretary

NEXT BOARD MEETING: Wednesday, Sept. 16, 2009 at 10 a.m.

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OAKS NORTH COMMUNITY CENTER, INC.

BOARD OF DIRECTORS MEETING

AUGUST 19, 2009

MINUTES

The regular meeting of the Oaks North Community Center, Inc. Board of Directors was held at 12578 Oaks North Drive, San Diego, California, on Wednesday, August 19, 2009, with the following Directors in attendance: Frank Auwarter, Bob Ford, Bob Lee, Vicki McCutchan, John Whiteman and Clarence Wilkinson. James Pennington was absent. Also in attendance were Center Manager, Honoria Bunnell, Office Manager, Sara Scrim, and Jim Starkey, Chairman of the ARC for Houses.

1. CALL TO ORDER:

The meeting was called to order at 9:06 A.M. with John Whiteman presiding.

2. MINUTES

It was moved by Bob Ford and seconded by Frank Auwarter to approve the minutes of the regular monthly meeting of the Board of Directors held on July 15, 2009 with the following correction to Item 7, paragraph A, line 4, add the words “as soon as funds are available”. The motion was carried unanimously.

3. MEMBER/CLUB/COMMUNITY PARTICIPATION

Oaks North Tennis Club: Rudy Fanari and Marilyn Tipler, appearing on behalf of the Tennis Club, requested funds between $1,500.00 to $2,000.00 for installation of a backboard at the tennis courts for practicing. They were asked to submit this item for the 2010-2011 Budget.

4. CORRESPONDENCE:

None.

5. ARCHITECTURAL COMMITTEE REPORTS:

A. Condos: The Manager reviewed the Committee’s Report (see attached).

B. Houses: Jim Starkey reviewed the Committee’s written report.

There was a discussion of artificial turf and it was noted that only certain types, ones that are lead-free should be allowed. The matter was tabled for more information, and Vicki McCutchan will research the subject.

6. MANAGER’S REPORT

Miss Bunnell reviewed her report (see attached). The Board discussed with the Manager, Agenda Items 9.B. (1) and (2).

7. COMMITTEE CHAIRPERSON APPOINTMENTS:

A. Budget and Finance: Frank Auwarter. Bob Ford and Bob Lee will serve on this Committee.

B. Planning: James Pennington.

C. Rules and Bylaws: Frank Auwarter.

D. House and Grounds: Clarence Wilkinson.

E. Personnel: Vicki McCutchan.

F. Activities: Bob Lee.

G. Age Restrictions: Clarence Wilkinson.

H. Architectural Committee Liaison: James Pennington (subsequently changed to Vicki McCutchan)

ARCHITECTURAL COMMITTEE REAPPOINTMENTS AND NEW APPOINTMENTS:

A. Condominiums: Marie Lee, Chairman, Rita Jacobs; new appointments: Patti Allen and Elizabeth Shields. It was moved by Bob Ford and seconded by Frank Auwarter to approve these appointments. The motion was carried unanimously.

B. Houses: Jim Starkey, Chairman, Dorothy Daley, John Foote and Mel Mones. New appointment: Richard Belzer. It was moved by Bob Ford and seconded by Frank Auwarter to approve these appointments. The motion was carried unanimously.

8. UNFINISHED BUSINESS:

A. Other Unfinished Business: None

9. NEW BUSINESS

A. Excess Revenue Resolution: It was moved by Bob Ford and seconded by Bob Lee to adopt this resolution which was approved by the membership:

WHEREAS, the Association is a California corporation duly organized and existing under the laws of the State of California; and

WHEREAS, the members desire that the corporation shall act in full accordance with the rulings and regulations of the Internal Revenue Service;

NOW THEREFORE, the members hereby adopt the following resolution by and on behalf of the Association:

RESOLVED, that any excess of membership income over membership expenses, for the tax year ending June 30, 2010, shall be applied against the succeeding tax year's member assessments, as provided by IRS Revenue Ruling 70-604.

B. Budget Approved Expenditures:

(1) Concrete Work and Tennis Court Work (see Manager’s Report item 6). It was moved by Bob Ford and seconded by Clarence Wilkinson to approve B.B Concrete to do this work in the amount of $6,752.00. The motion was carried unanimously.

(2) Gate by Women’s Shower Room (see Manager’s Report item 7). It was moved by Bob Ford and seconded by Vicki McCutchan to approve KM Doors to do this work in the amount of $900.00. The motion was carried unanimously.

C. Other New Business: There was a discussion of the use of “kick boards” in the swimming pool and the fact that a smaller version is now available. Frank Auwarter will check the rules report on the member who walks across the lap lanes and bothers lap swimmers.

10. ADJOURNMENT

There being no further business to come before the meeting on a motion made, seconded and unanimously carried, the meeting adjourned at 10:15 A.M.

Respectfully submitted,

SARA C. SCRIM, Assistant Secretary