Board of Directors Meeting, October 18, 2006, Minutes
OAKS NORTH MARBELLA HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
October 18, 2006
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, October 18, 2006 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.
Directors present: Karen Wiley, Larry Allen, Jay Riesenberg, Jim Coote, and Marilyn Tipler.
Also present: Roland Kramer, Chon Campillo (US Lawns), and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETING
A motion was duly made by Karen Wiley and seconded by Marilyn Tipler to approve the minutes of the previous Board meeting of 9/20/06 as written. Motion carried.
MEMBER PARTICIPATION
A. Roland Kramer addressed the Board regarding the holiday decorations he is proposing at the entry to Marbella. He brought in computer generated images of the entry walls with garland, lights and red bows for the Board to review. Discussion. A motion was duly made by Marilyn Tipler and seconded by Jay Riesenberg to authorize up to $100 for holiday decorations for Roland Kramer to purchase and install at the entry walls per the proposed plans submitted at this meeting. Motion carried. The decorations will go up around Thanksgiving. The Board thanked Mr. Kramer for undertaking this project.
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
Oct. 18, 2006
Page -2
Committee Reports (continued)
C. Long Range Planning Committee
CORRESPONDENCE
A. A letter was sent on 9/22/06 to the owner of 12985 Ave. Marbella regarding palm trees in this yard that need to be trimmed.
B. Letters dated 9/22/06 were sent to 9 owners regarding needed maintenance to their rear or side ice plant slopes. A follow up letter was sent to the owner at 18006 Calle Estepona after a meeting at the home with her son.
C. A letter dated 10/11/06 was sent to Roland Kramer (13020 Ave. Marbella) inviting him to the Board meeting to discuss his suggestions for holiday decorations.
FINANCIAL REPORT … Jay Riesenberg
A. Financial Statement - The Board reviewed and approved the financial report ending 9/30/06. We are under budget year-to-date by about $4284.
B. Reserve Study – The Board reviewed the revised figures to update the Reserve Study. A motion was duly made by Karen Wiley and seconded by Jay Riesenberg to approve the updated Reserve figures. Motion carried.
C. 2007 Budget – The Board reviewed the figures for the proposed 2007 budget. Discussion on increasing the quarterly assessment to add funds to the Reserves. A motion was duly made by Karen Wiley and seconded by Jay Riesenberg to approve the 2007 budget as presented with the quarterly assessments to increase by $5 per unit, with these funds allocated to the Reserves. Motion carried with Larry Allen opposed.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen discussed some disputes between neighbors over view issues. Discussion on updating the guidelines to provide a better definition of views. Karen Wiley will check with our attorney on this topic.
B. Limit Access to Greenbelt Path – Larry Allen reported that there has not been any further activity in this area with off-road vehicles. It was decided not to take any further action on this matter at this time.
C. Slope Maintenance by Owners – Letters were sent to 8 addresses and the owners have until 11/15/06 to do the needed maintenance work.
D. Annual Meeting/Board Elections - Karen Wiley will be handling the refreshments. The Board will hold a special meeting at 1 p.m. to count the ballots. Discussion on the ballots being returned and the problem with owners not signing the outside of the envelopes.
E. Mail Theft – Karen Wiley checked into individual, locking mailboxes and could not find anything that would work for securing the outgoing mail. She did get some estimated costs for installing locking, cluster boxes and it would be about $150 per home for a
Oaks North Marbella HOA minutes
Oct. 18, 2006
Page -3
Unfinished Business (continued)
special assessment. Discussion. It was decided not to pursue this matter further at this time.
F. Holiday Decorations – This was discussed under “Member Participation”.
NEW BUSINESS
A. Letters will be sent to the owners at 12965 Ave. Marbella and 12975 Ave. Marbella regarding grass in the sidewalks and driveway, and weeds on the property.
With no further business to be brought before the Board, the meeting adjourned at 11:23 a.m.
Respectfully submitted,
Wendy DeVuyst,
Recording Secretary
NEXT MEETING: Special Board Meeting, Wednesday, November 1, 2006 at 1 p.m., followed by the Annual Meeting at 2 p.m.
BOARD OF DIRECTORS MEETING
October 18, 2006
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, October 18, 2006 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.
Directors present: Karen Wiley, Larry Allen, Jay Riesenberg, Jim Coote, and Marilyn Tipler.
Also present: Roland Kramer, Chon Campillo (US Lawns), and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETING
A motion was duly made by Karen Wiley and seconded by Marilyn Tipler to approve the minutes of the previous Board meeting of 9/20/06 as written. Motion carried.
MEMBER PARTICIPATION
A. Roland Kramer addressed the Board regarding the holiday decorations he is proposing at the entry to Marbella. He brought in computer generated images of the entry walls with garland, lights and red bows for the Board to review. Discussion. A motion was duly made by Marilyn Tipler and seconded by Jay Riesenberg to authorize up to $100 for holiday decorations for Roland Kramer to purchase and install at the entry walls per the proposed plans submitted at this meeting. Motion carried. The decorations will go up around Thanksgiving. The Board thanked Mr. Kramer for undertaking this project.
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
- Punch List – Ms. Wiley gave a new punch list to US Lawns. Almost all the items from the last punch list have been completed.
- Reseeding Bare Areas in Greenbelt – US Lawns aerated and re-seeded these area this past week. They are having a soil test done on some of the soil in the upper greenbelt area.
- Shared Slope with Villas – US Lawns is still trying to get in touch with the landscaper for the Villas to coordinate the cleaning out of the brow ditch between the two properties. US Lawns has removed the small pine tree on our portion of this slope and trimmed the palm tree.
- Plants at Entry – A proposal was submitted and approved for $415 for new plants at the entrances. The planting was done on 10/5/06.
- Water Valve Replacement – A proposal was submitted and approved for $175 to replace a broken water valve. The work was done last week.
- Pest Infestation of Eucalyptus Trees – The trees were inspected by an arborist from Palomar Tree Sprayers. They do not recommend spraying the trees, but use injections. However, because of the number of trees we have, the cost would be astronomical. The arborist suggests we do nothing at this point to treat the problem. The pest (tortoise beetle) goes dormant in the winter.
- Tree Trimming Work – Larry Allen will get Sutton Tree out to give us their recommendations and a bid for tree trimming work. We will split the work between the end of this year and the beginning of next year.
Oct. 18, 2006
Page -2
Committee Reports (continued)
- Status of Entry Lighting – Jim Coote reported that one bulb was replaced.
C. Long Range Planning Committee
- Revision of CC&R’s – Karen Wiley, Marilyn Tipler, Jim Coote, and Larry Allen met with the attorney to review the revisions to the CC&R’s. There was discussion on whether or not we should amend the amendment clause first to lower the requirements in order to insure getting the entire document passed. The Board opted to do this and will put an article in the upcoming newsletter.
CORRESPONDENCE
A. A letter was sent on 9/22/06 to the owner of 12985 Ave. Marbella regarding palm trees in this yard that need to be trimmed.
B. Letters dated 9/22/06 were sent to 9 owners regarding needed maintenance to their rear or side ice plant slopes. A follow up letter was sent to the owner at 18006 Calle Estepona after a meeting at the home with her son.
C. A letter dated 10/11/06 was sent to Roland Kramer (13020 Ave. Marbella) inviting him to the Board meeting to discuss his suggestions for holiday decorations.
FINANCIAL REPORT … Jay Riesenberg
A. Financial Statement - The Board reviewed and approved the financial report ending 9/30/06. We are under budget year-to-date by about $4284.
B. Reserve Study – The Board reviewed the revised figures to update the Reserve Study. A motion was duly made by Karen Wiley and seconded by Jay Riesenberg to approve the updated Reserve figures. Motion carried.
C. 2007 Budget – The Board reviewed the figures for the proposed 2007 budget. Discussion on increasing the quarterly assessment to add funds to the Reserves. A motion was duly made by Karen Wiley and seconded by Jay Riesenberg to approve the 2007 budget as presented with the quarterly assessments to increase by $5 per unit, with these funds allocated to the Reserves. Motion carried with Larry Allen opposed.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen discussed some disputes between neighbors over view issues. Discussion on updating the guidelines to provide a better definition of views. Karen Wiley will check with our attorney on this topic.
B. Limit Access to Greenbelt Path – Larry Allen reported that there has not been any further activity in this area with off-road vehicles. It was decided not to take any further action on this matter at this time.
C. Slope Maintenance by Owners – Letters were sent to 8 addresses and the owners have until 11/15/06 to do the needed maintenance work.
D. Annual Meeting/Board Elections - Karen Wiley will be handling the refreshments. The Board will hold a special meeting at 1 p.m. to count the ballots. Discussion on the ballots being returned and the problem with owners not signing the outside of the envelopes.
E. Mail Theft – Karen Wiley checked into individual, locking mailboxes and could not find anything that would work for securing the outgoing mail. She did get some estimated costs for installing locking, cluster boxes and it would be about $150 per home for a
Oaks North Marbella HOA minutes
Oct. 18, 2006
Page -3
Unfinished Business (continued)
special assessment. Discussion. It was decided not to pursue this matter further at this time.
F. Holiday Decorations – This was discussed under “Member Participation”.
NEW BUSINESS
A. Letters will be sent to the owners at 12965 Ave. Marbella and 12975 Ave. Marbella regarding grass in the sidewalks and driveway, and weeds on the property.
With no further business to be brought before the Board, the meeting adjourned at 11:23 a.m.
Respectfully submitted,
Wendy DeVuyst,
Recording Secretary
NEXT MEETING: Special Board Meeting, Wednesday, November 1, 2006 at 1 p.m., followed by the Annual Meeting at 2 p.m.
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