Board of Directors Meeting, August 16, 2006, Minutes
Oaks North Marbella Homeowners Association
BOARD OF DIRECTORS MEETING
August 16, 2006
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, August 16, 2006 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:02 a.m.
Directors present: Karen Wiley, Larry Allen, Jim Coote, and Marilyn Tipler.
Also present: Chon Campillo (US Lawns), and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETING
A motion was duly made by Karen Wiley and seconded by Marilyn Tipler to approve the minutes of the previous Board meeting of 7/19/06 as written. Motion carried.
MEMBER PARTICIPATION – None.
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
Oaks North Marbella HOA minutes
Aug. 16, 2006
Page -2
Committee Reports (continued)
B. Communications/Newsletter – The newsletter will go out in October. It was reported that we have had another rash of mailbox thefts this month. Discussion. We will check with the Post Office on getting more outgoing mailboxes for the area.
C. Long Range Planning Committee
CORRESPONDENCE
A. A letter dated 7/21/06 was sent to Davey Tree requesting reimbursement for half the cost of the broken light fixture since it is unclear if their crew broke it when trimming the Palm trees. Payment was received.
B. A letter dated 7/21/06 was sent to the Oaks North Villas requesting a meeting with them to review the adjoining slopes.
C. A letter dated 7/21/06 was sent to the owner at 18403 Aceituno to confirm that her underage daughter is still living in the home as she is ill and needs constant care.
D. A letter dated 7/27/06 was sent to US Lawns complimenting them on the nice job done on the entry planting. Chon Campillo was recognized in the letter for the good job he did in the design and planting of the entry landscaping, as well as supervising our project.
E. A letter dated 8/2/06 was received from the owners of 18113 Calle Estepona advising that they are replacing their patio cover and need an architectural application. This letter was given to Larry Allen to handle.
FINANCIAL REPORT … Jay Riesenberg was not present
A. Financial Statement - The Board reviewed and approved the financial report ending 7/31/06. We are under budget year-to-date by about $3200.
B. Reserve Study – Mr. Riesenberg provided revised figures to update the Reserve Study. Discussion. We need to change the information on the irrigation controllers and use the figures provided by US Lawns for the replacements. We also need to check with them about the cost of the stainless steel replacement cabinets for the controllers.
C. Begin Work on 2007 Budget – The Board needs to approve the budget at the October Board meeting.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen reported that he is following up on some neighbor disputes over leaves. He will follow up to see that the owners at 12911 Cam. Ramillette complete the trimming of their bushes as requested last month.
B. Sealing of Greenbelt Asphalt – Karen Wiley reported that George Weir Paving did this work on 8/14/06. They did a good job and the greenbelt path looks good.
C. Limit Access to Greenbelt Path – Larry Allen was able to get the City of Poway to install a post to block a portion of the access from Poway onto our greenbelt path. Discussion. He will see if he can get them to install a couple of more posts to narrow that opening even further to prevent ATV’s from accessing this area.
D. Slope Work at the Villas – Karen Wiley and Larry Allen met with representatives from the Villas and their landscape company to review the adjoining slope areas. They have pulled the weeds on their portion of the slope and will be installing new plants. At the meeting
Oaks North Marbella HOA minutes
Aug. 16, 2006
Page -3
Unfinished Business (continued)
they indicated that they felt one of our residents was trimming one of their Palm trees. Ms. Wiley and Mr. Allen reviewed the tree in question, but felt the trimming was only beneficial to the resident in the Villas that lived nearby.
E. Parking Restrictions on Streets – Karen Wiley checked on limiting street parking, but that would require a petition to the City to install “No Street Parking” signs on the specific streets requested. It was decided not to pursue this route.
NEW BUSINESS
A. Slope Maintenance by Owners – Karen Wiley is preparing a list of addresses where owners will be asked to do some landscape work to their rear slopes. There was a question regarding ownership of some slopes behind properties on Calle Estepona. Larry Allen will investigate and report back.
B. Karen Wiley reported that she received an email about a possible underage person residing at a home. The Board has been unable to verify this complaint.
C. Annual Meeting/Board Elections – At the next meeting we need to have all the names of candidates that are running for election to the Board. Jim Coote and Marilyn Tipler stated that they will run for re-election.
With no further business to be brought before the Board, the meeting adjourned at 11:15 a.m.
Respectfully submitted,
Wendy DeVuyst,
Recording Secretary
NEXT BOARD MEETING: Wednesday, September 20, 2006 at 10:00 a.m.
BOARD OF DIRECTORS MEETING
August 16, 2006
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, August 16, 2006 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:02 a.m.
Directors present: Karen Wiley, Larry Allen, Jim Coote, and Marilyn Tipler.
Also present: Chon Campillo (US Lawns), and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETING
A motion was duly made by Karen Wiley and seconded by Marilyn Tipler to approve the minutes of the previous Board meeting of 7/19/06 as written. Motion carried.
MEMBER PARTICIPATION – None.
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
- Punch List – Ms. Wiley noted that all items on the last punch list were completed. A new list was given to US Lawns. One of the trees in the Citrus grove may be getting too much water and appears to be dying. US Lawns is working on the problem.
- Reseeding Bare Areas in Greenbelt – The grass is looking better. US Lawns will reseed the bad areas this week.
- Nut Grass – Ms. Wiley contacted Mrs. Schimmel and explained the reasons why the Association would not use the chemicals to treat the Nut Grass. The landscapers will continue to remove the Nut Grass by hand.
- Plants at Entry – The new plants were installed on 7/21/06. The heat did affect the plants and we lost some. The rabbits continue to be a problem.
- Removal of Pine Tree on Via Nasca – Sutton Tree removed this tree on 7/20/06 for $300.
- Shared Slope with Villas – We met with the representatives from the Villas and they claim there was a verbal agreement between the two Associations to take turns cleaning out the drainage swale on the slope. US Lawns has been advised of this and will clean out the swale at this time.
- It was noted that there is a small Pine tree in the Common Area behind 12978 Cam. Ramillette. US Lawns will look at removing this tree.
- Irrigation Controller at Via Nasca – The controller at this location is malfunctioning. We have a bid of $230 from US Lawns to replace this 6 station controller. A motion was duly made by Marilyn Tipler and seconded by Karen Wiley to approve the $230 for the new controller. Motion carried.
- Status of Entry Lighting – Jim Coote has received the two new light fixtures. One will be installed to replace the broken fixture and the other will be kept as a back-up. Davey Tree did pay us for half the cost to replace the broken fixture.
Oaks North Marbella HOA minutes
Aug. 16, 2006
Page -2
Committee Reports (continued)
B. Communications/Newsletter – The newsletter will go out in October. It was reported that we have had another rash of mailbox thefts this month. Discussion. We will check with the Post Office on getting more outgoing mailboxes for the area.
C. Long Range Planning Committee
- Revision of CC&R’s – The Board members will review the revisions by 9/1/06 and then meet on 9/11/06 to discuss them. After that a meeting will be scheduled with the attorney.
CORRESPONDENCE
A. A letter dated 7/21/06 was sent to Davey Tree requesting reimbursement for half the cost of the broken light fixture since it is unclear if their crew broke it when trimming the Palm trees. Payment was received.
B. A letter dated 7/21/06 was sent to the Oaks North Villas requesting a meeting with them to review the adjoining slopes.
C. A letter dated 7/21/06 was sent to the owner at 18403 Aceituno to confirm that her underage daughter is still living in the home as she is ill and needs constant care.
D. A letter dated 7/27/06 was sent to US Lawns complimenting them on the nice job done on the entry planting. Chon Campillo was recognized in the letter for the good job he did in the design and planting of the entry landscaping, as well as supervising our project.
E. A letter dated 8/2/06 was received from the owners of 18113 Calle Estepona advising that they are replacing their patio cover and need an architectural application. This letter was given to Larry Allen to handle.
FINANCIAL REPORT … Jay Riesenberg was not present
A. Financial Statement - The Board reviewed and approved the financial report ending 7/31/06. We are under budget year-to-date by about $3200.
B. Reserve Study – Mr. Riesenberg provided revised figures to update the Reserve Study. Discussion. We need to change the information on the irrigation controllers and use the figures provided by US Lawns for the replacements. We also need to check with them about the cost of the stainless steel replacement cabinets for the controllers.
C. Begin Work on 2007 Budget – The Board needs to approve the budget at the October Board meeting.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen reported that he is following up on some neighbor disputes over leaves. He will follow up to see that the owners at 12911 Cam. Ramillette complete the trimming of their bushes as requested last month.
B. Sealing of Greenbelt Asphalt – Karen Wiley reported that George Weir Paving did this work on 8/14/06. They did a good job and the greenbelt path looks good.
C. Limit Access to Greenbelt Path – Larry Allen was able to get the City of Poway to install a post to block a portion of the access from Poway onto our greenbelt path. Discussion. He will see if he can get them to install a couple of more posts to narrow that opening even further to prevent ATV’s from accessing this area.
D. Slope Work at the Villas – Karen Wiley and Larry Allen met with representatives from the Villas and their landscape company to review the adjoining slope areas. They have pulled the weeds on their portion of the slope and will be installing new plants. At the meeting
Oaks North Marbella HOA minutes
Aug. 16, 2006
Page -3
Unfinished Business (continued)
they indicated that they felt one of our residents was trimming one of their Palm trees. Ms. Wiley and Mr. Allen reviewed the tree in question, but felt the trimming was only beneficial to the resident in the Villas that lived nearby.
E. Parking Restrictions on Streets – Karen Wiley checked on limiting street parking, but that would require a petition to the City to install “No Street Parking” signs on the specific streets requested. It was decided not to pursue this route.
NEW BUSINESS
A. Slope Maintenance by Owners – Karen Wiley is preparing a list of addresses where owners will be asked to do some landscape work to their rear slopes. There was a question regarding ownership of some slopes behind properties on Calle Estepona. Larry Allen will investigate and report back.
B. Karen Wiley reported that she received an email about a possible underage person residing at a home. The Board has been unable to verify this complaint.
C. Annual Meeting/Board Elections – At the next meeting we need to have all the names of candidates that are running for election to the Board. Jim Coote and Marilyn Tipler stated that they will run for re-election.
With no further business to be brought before the Board, the meeting adjourned at 11:15 a.m.
Respectfully submitted,
Wendy DeVuyst,
Recording Secretary
NEXT BOARD MEETING: Wednesday, September 20, 2006 at 10:00 a.m.
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