Board of Directors Meeting, June 21, 2006, Minutes
BOARD OF DIRECTORS MEETING
June 21, 2006
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, June 21, 2006 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.
Directors present: Karen Wiley, Jim Coote, and Jay Riesenberg.
Also present: Greg Weiland and Chon Campillo (US Lawns), and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETING
A motion was duly made by Karen Wiley and seconded by Jim Coote to approve the minutes of the previous Board meeting of 5/17/06 as written. Motion carried.
MEMBER PARTICIPATION – None.
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
June 21, 2006
Page -2
Committee Reports (continued)
Coote to approve up to $675 for removal of this Pine tree. Motion carried.
C. Long Range Planning Committee
A. A reply letter dated 5/19/06 was sent to Irv Sherman (18278 Aceituno) regarding the entry landscaping. He sent another letter on this topic on 6/10/06. Karen Wiley emailed him a reply on 6/16/06, which Mr. Sherman acknowledged receiving on the same day.
B. A letter dated 5/19/06 was sent to Connie Loonie (18018 Calle Estepona) thanking her for attending the last Board meeting and confirming the discussion at the meeting.
C. A letter dated 5/25/06 was received regarding the noise from wind chimes at a home on Corte de Comares. Karen Wiley investigated and informed the resident complaining that this was not a Board issue and that she would have to resolve it with her neighbor.
D. A letter dated 5/31/06 was received from Maxine Schimmel (18193 Calle Estepona) again complaining about the Nut grass on the slope. Karen Wiley will call her to advise her of the action to be taken by US Lawns.
FINANCIAL REPORT … Jay Riesenberg
A. Financial Statement - The Board reviewed and approved the financial report ending 5/31/06. We are under budget year-to-date by $7987.
B. Reserve Study – Mr. Riesenberg is beginning to work on the new Reserve Study to be completed and approved by the Board in August 2006.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen was not present and had no report.
B. Sealing Bids for Asphalt – Karen Wiley has a bid of $4056 from George Weir Paving (who did our last job). Hogue Paving no longer does work for homeowner associations. Another bid of $4800 was received from AMS Paving. Discussion. It is recommended that the asphalt be sealed every two years and it has been two years since the last time. A motion was duly made by Karen Wiley and seconded by Jay Riesenberg to approve up to $4056 from the Reserves for the sealing of the asphalt in the greenbelt. Motion carried.
C. Bids for Power Washing and Painting the Entry Walls – Larry Allen had given the Board a bid from Certi-Pro Painters in the amount of $3533 to power wash, patch, repair and do two coats of paint on the entry wall and the pillars. Karen Wiley received a bid from Thompson painting for $2760 to do the walls, but not the pillars. She will get a revised bid to include the pillars. Discussion. A motion was duly made by Karen Wiley
Oaks North Marbella HOA minutes
June 21, 2006
Page -3
Unfinished Business (continued)
and seconded by Jay Riesenberg to approve up to $3533 from the Reserves to paint the entry walls. Motion carried. This work will be done as soon as possible.
NEW BUSINESS – None.
With no further business to be brought before the Board, the meeting adjourned at 10:53 a.m.
Respectfully submitted,
Wendy DeVuyst,
Recording Secretary
NEXT BOARD MEETING: Wednesday, July 19, 2006 at 10:00 a.m.
June 21, 2006
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, June 21, 2006 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.
Directors present: Karen Wiley, Jim Coote, and Jay Riesenberg.
Also present: Greg Weiland and Chon Campillo (US Lawns), and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETING
A motion was duly made by Karen Wiley and seconded by Jim Coote to approve the minutes of the previous Board meeting of 5/17/06 as written. Motion carried.
MEMBER PARTICIPATION – None.
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
- Punch List – Ms. Wiley noted that all items on the last punch list were completed. A new list was given to US Lawns.
- Plants in Citrus Grove – There was a problem with the irrigation that has been corrected. Warren Hess has relinquished maintenance of the grove to US Lawns.
- Reseeding Bare Areas in Greenbelt – One area is doing well, the other is full of weeds and looks very dry. US Lawns repaired the irrigation in this area. They will aerate and reseed this area.
- Irrigation Problems – Ms. Wiley asked about the irrigation times. The replacement Hunter heads were installed at a cost of $188.28. Ms. Wiley asked to be notified each month when the irrigation inspection is done.
- Nut Grass – We have received reports of Nut grass coming up again in some slope areas. US Lawns stated that there is only one chemical that is used to treat this grass and it is very expensive. They will look into applying this chemical to the Nut grass on the slopes.
- Plants at Entry – The rabbits continue to eat the new plants we install. Discussion on the bid from US Lawns for $520 for all new plantings. This installation should be delayed until the painting work on the wall is completed. A motion was duly made by Karen Wiley and seconded by Jay Riesenberg to approve up to $520 for entry plants, with the plants being installed after the wall is painted. Motion carried.
- Concrete Posts – It was the consensus of the Board not to replace these posts.
- Palm Tree Trimming Bids – Karen Wiley got a bid from Davey Tree to trim the Palms at the entry for $1450. Larry Allen got another bid from Sutton Tree that was higher. Discussion. A motion was duly made by Karen Wiley and seconded by Jay Riesenberg to approve up to $1450 to trim the entry Palms. Motion carried.
- Bid to Remove Pine Tree on Via Nasca – The roots from this large Pine tree are damaging the underground pipes. The arborist states that if we do root surgery it will compromise the stability of the tree. We have 2 bids to cut the tree down ($800 & $675). Discussion. A motion was duly made by Karen Wiley and seconded by Jim
June 21, 2006
Page -2
Committee Reports (continued)
Coote to approve up to $675 for removal of this Pine tree. Motion carried.
- Status of Entry Lighting – Jim Coote has created a new screen to cover the lights so that debris does not fall onto the bulbs and into the fixtures. All lights are currently working and we are using a new type of light bulb. The new timer box still needs to be painted. The Board thanked Mr. Coote for all his work on the lights.
C. Long Range Planning Committee
- Revision of CC&R’s – The Board members still need to review the draft from the attorney and then meet to discuss them.
A. A reply letter dated 5/19/06 was sent to Irv Sherman (18278 Aceituno) regarding the entry landscaping. He sent another letter on this topic on 6/10/06. Karen Wiley emailed him a reply on 6/16/06, which Mr. Sherman acknowledged receiving on the same day.
B. A letter dated 5/19/06 was sent to Connie Loonie (18018 Calle Estepona) thanking her for attending the last Board meeting and confirming the discussion at the meeting.
C. A letter dated 5/25/06 was received regarding the noise from wind chimes at a home on Corte de Comares. Karen Wiley investigated and informed the resident complaining that this was not a Board issue and that she would have to resolve it with her neighbor.
D. A letter dated 5/31/06 was received from Maxine Schimmel (18193 Calle Estepona) again complaining about the Nut grass on the slope. Karen Wiley will call her to advise her of the action to be taken by US Lawns.
FINANCIAL REPORT … Jay Riesenberg
A. Financial Statement - The Board reviewed and approved the financial report ending 5/31/06. We are under budget year-to-date by $7987.
B. Reserve Study – Mr. Riesenberg is beginning to work on the new Reserve Study to be completed and approved by the Board in August 2006.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen was not present and had no report.
B. Sealing Bids for Asphalt – Karen Wiley has a bid of $4056 from George Weir Paving (who did our last job). Hogue Paving no longer does work for homeowner associations. Another bid of $4800 was received from AMS Paving. Discussion. It is recommended that the asphalt be sealed every two years and it has been two years since the last time. A motion was duly made by Karen Wiley and seconded by Jay Riesenberg to approve up to $4056 from the Reserves for the sealing of the asphalt in the greenbelt. Motion carried.
C. Bids for Power Washing and Painting the Entry Walls – Larry Allen had given the Board a bid from Certi-Pro Painters in the amount of $3533 to power wash, patch, repair and do two coats of paint on the entry wall and the pillars. Karen Wiley received a bid from Thompson painting for $2760 to do the walls, but not the pillars. She will get a revised bid to include the pillars. Discussion. A motion was duly made by Karen Wiley
Oaks North Marbella HOA minutes
June 21, 2006
Page -3
Unfinished Business (continued)
and seconded by Jay Riesenberg to approve up to $3533 from the Reserves to paint the entry walls. Motion carried. This work will be done as soon as possible.
NEW BUSINESS – None.
With no further business to be brought before the Board, the meeting adjourned at 10:53 a.m.
Respectfully submitted,
Wendy DeVuyst,
Recording Secretary
NEXT BOARD MEETING: Wednesday, July 19, 2006 at 10:00 a.m.
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