Marbella Board Meeting of September 19, 2007 (Minutes)

Oaks North Marbella Homeowners Association

BOARD OF DIRECTORS MEETING

September 19, 2007

The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, September 19, 2007 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:02 a.m.

Directors present: Karen Wiley, Marilyn Tipler, Jim Coote, and Maurice Nahum.

Also present: Chon Campillo (US Lawns) and Wendy DeVuyst.

MINUTES OF PREVIOUS MEETINGS

A motion was duly made by Marilyn Tipler and seconded by Maurice Nahum to approve the minutes of the previous Board meeting of 8/15/07 as written. Motion carried.

MEMBER PARTICIPATION - None

COMMITTEE REPORTS:

A. Maintenance … Karen Wiley

· Punch List – A new list was presented. Most of the items from last month were done. Still some weeding to be done and some more nut grass needs to be removed. Discussed the problem with dead grass being left in the greenbelt. Also, discussed problem of them blowing grass and having it accumulate in the gutters. Need to address this problem by blowing the grass cuttings back onto the grass and not into the gutter.

· Property Boundaries for Common Area – Ms. Wiley met with US Lawns on 8/23/07 and reviewed the boundary lines.

· Irrigation Problems on Greenbelt – US Lawns put in a lot of new nozzles in the sprinklers at no additional expense. Supposedly this will help with coverage. So far we haven't noticed a difference. There was an electrical problem the first of the month that caused water to be off in a large area for 4 days. US Lawns will aerate the brown areas on the greenbelt and overseed with rye grass seed at their expense.

· Entry Plantings - The heat damaged some of the entry plants. Discussion. It is time to change out the flowers at the entry. Cost will be $90. Board approved. Jim Coote stated that the need to remove a bush that is blocking a light.

· Bid for Battery Operated Controllers – We have a bid of $3020 for two controllers. This will be included in next year’s budget.

· Trees Blocking View at 18163 Corte de Aceituno - Ms. Wiley has reviewed these trees and she does not feel that one of the trees needs to be trimmed, but there is a Pepper tree that should be trimmed up. We have a bid of $150 to trim this one tree. Ms. Wiley will contact the management company and advise them.

· There are other areas where trees need to be trimmed or removed. We have a bid of $150 to trim a Pine tree and $250 to remove a Pepper tree. Discussion. A motion was duly made by Marilyn Tipler and seconded by Maurice Nahum to approve up to $550 for the tree work listed above. Motion carried.

· Status of Entry Lighting – Jim Coote reported that all the lights appear to be working. He replaced two lights and purchased 6 more bulbs. May need to lock the box to the clock.

Oaks North Marbella HOA minutes

Sept. 19, 2007

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Committee Reports (continued)

· On the lower greenbelt there is an electrical box that had a problem and had to be repaired by the electrician. He removed a 220 plug, but this left an opening in the box. There is tape over the hole now, but Mr. Coote will work on a more permanent solution.

B. Communications/Newsletter – Newsletter to go out in October with the Budget.

C. Long Range Planning Committee

• Ballot for CC&R Amendment – The ballots will be counted at the end of this meeting. We have received 162 ballots.

CORRESPONDENCE

A. A letter dated 8/15/07 was received from the Oaks North Community Center Board stating that they have decided not to re-appoint Larry Allen to the ARC. They asked us to submit a name of a replacement representative.

B. A letter dated 8/18/07 was received from the management company for 18163 Corte de Aceitunos regarding trees in the Common Area blocking their view. Karen Wiley was asked to look at this issue.

C. Email from De & Jane Ellett (18269 Aceituno) complaining about the appearance of the greenbelt.

D. Email from Bernie & Pat Yeatts (18054 Calle Estepona) complaining that the landscapers are blowing the grass cuttings into the street and they accumulate in the gutter and look unsightly. Previously discussed.

FINANCIAL REPORT … Maurice Nahum

A. Financial Statement - The Board reviewed and approved the financial statement ending 8/31/07. We are under budget year-to-date by about $48.

B. Delinquent Accounts – All accounts are current.

C. Work on 2008 Budget – Karen Wiley reported that US Lawns will be asking for a 2% increase for next year in their monthly contract, bringing their monthly contract amount to $4200. They also bid $3020 for updating the irrigation system. Discussion. May need to form a committee to come up with a long term plan for the greenbelt involving water conservation and replacement of diseased trees.

UNFINISHED BUSINESS

A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – The Board has been advised that Larry Allen was not re-appointed to the Oaks North Community Center ARC. Discussion on a possible replacement. We will put a notice in the next newsletter. Dorothy Daley will continue as our representative until we can find another person to serve on the committee with her.

B. Street Repair - Maurice Nahum followed up with the City and they still have not done any work.

C. Nominating Committee Report – Marilyn Tipler reported for Jay Riesenberg that Karen Wiley and Larry Allen have submitted their names for re-election to the Board. They called some owners who have expressed an interest in the Association, but none wanted to run for election at this time. A motion was duly made by Marilyn Tipler and seconded by Maurice Nahum to appoint Wendy DeVuyst as the Inspector of Election for the Board elections. Motion carried. The Annual Meeting is scheduled for November 7, 2007 at 2 p.m.

Oaks North Marbella HOA minutes

Sept. 19, 2007

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NEW BUSINESS

A. Neighborhood Watch - Karen Wiley attended a meeting and will put an article in the newsletter seeking someone to head up Neighborhood Watch for our area.

B. Counting of CC&R Amendment Ballots - The ballots were counted by the Inspector of Election, Wendy DeVuyst, and the results are as follows: 151 in favor and 11 opposed. The amendment ballot passes and will now be recorded with the County Recorder. We will notify the owners of the results when we send out the Annual Meeting notice on 10/4/07.

With no further business to be brought before the Board, the meeting adjourned at 11:45 a.m.

Respectfully submitted,

Wendy DeVuyst,

Recording Secretary

NEXT BOARD MEETING: Wednesday, October 17, 2007 at 10:00 a.m.