Board of Directors Meeting, November 15, 2006, Minutes
Oaks North Marbella Homeowners Association
BOARD OF DIRECTORS MEETING
November 15, 2006
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, November 15, 2006 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.
Directors present: Karen Wiley, Larry Allen, Maurice Nahum, Jim Coote, and Marilyn Tipler.
Also present: Marjorie Rohan, Chon Campillo (US Lawns), and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETINGS
A motion was duly made by Karen Wiley and seconded by Marilyn Tipler to approve the minutes of the previous Board meeting of 10/18/06 as written, the minutes of the Special Board meeting of 11/1/06 as written, the minutes of the Annual Meeting of 11/1/06 as written, and the minutes of the Organizational Board meeting of 11/1/06 as written. Motion carried.
MEMBER PARTICIPATION - None
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
C. Long Range Planning Committee
Nov. 15, 2006
Page -2
CORRESPONDENCE
A. Letters dated 10/24/06 were sent to the owners of 12975 and 12965 Ave. Marbella asking them to remove the grass and weeds growing in the cracks in the sidewalk and driveway.
B. Letters were received from the owners of 18169 and 18159 Calle Estepona opposed to having the Association install locking, cluster mailboxes.
C. A letter dated 11/3/06 was received from the owners at 13164 Corte de Candilejas regarding ATV’s, skateboards, bicycles, and walkers from the Poway area using our greenbelt path. They ask that we look at eliminating this access. They also complained about people letting their dogs run loose and not cleaning up after them. Discussion. A letter will be sent to the owner at 18261 Aceituno about letting her dog run loose. A reply letter will be sent to the owners at 13164 Corte de Candilejas asking them to document the ATV’s on the greenbelt with dates, times, photos, etc. since the Board is not aware of this being a current problem. The Board cannot close off this access as it is part of the easement to the County Water Authority. They will be advised to contact County Animal Control to report loose dogs.
FINANCIAL REPORT … Maurice Nahum
A. Financial Statement - The Board reviewed the financial statement ending 10/31/06 at the Annual Meeting. We are under budget year-to-date by about $4286.
B. Revise 2007 Budget – The Board reviewed the figures for the approved 2007 budget. Due to possible additional tree work that may be needed due to the pest infestation, the Board decided to increase the tree account in the operating budget. A motion was duly made by Marilyn Tipler and seconded by Larry Allen to change to 2007 budget and move the $3711 that was to be allocated to the Reserves to the tree account in the operating budget. Motion carried. This change will be noted to the members in the next newsletter.
C. Audit Proposal - We have a proposal from the CPA firm of Lanning & Owens for $900 to do the annual audit and tax preparation work. This is the same firm that has done this work the past several years. Discussion. A motion was duly made by Maurice Nahum and seconded by Marilyn Tipler to approve the audit proposal of $900. Motion carried.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen had nothing to report. It was reported to Mr. Allen that a new satellite dish has been installed. Mr. Allen will check on this. Discussion on owners painting their driveways. Mr. Allen stated that this is not permitted by the ARC.
B. Slope Maintenance by Owners – Karen Wiley needs to follow up on the 8 addresses where we sent letters asking owners to do needed maintenance work on their slopes. Larry Allen noted other slopes that need work. These will be checked and appropriate letters sent.
C. Holiday Decorations - Karen Wiley checked with our attorney about the proposed holiday decorations and he advised that this would not be a problem legally.
NEW BUSINESS
A. Addendum to the Secretarial Contract - An addendum to the secretarial contract was presented with the hourly rate increasing from $27 to $28 per hour and the copying costs to increase from 10 cents to 12 cents per copy, effective 1/1/07. A motion was duly made by Jim Coote and seconded by Larry Allen to approve the addendum to the secretarial contract as presented. Motion carried.
Oaks North Marbella HOA minutes
Nov. 15, 2006
Page -3
New Business (continued)
B. Report on Legal Symposium – The Recording Secretary provided a memo to the Board on items covered at the legal symposium on 10/20/06. Karen Wiley and Marilyn Tipler attended and found the symposium very informative.
C. Due to the holidays, there will be no December Board meeting.
With no further business to be brought before the Board, the meeting adjourned at 11:16 a.m.
Respectfully submitted,
Wendy DeVuyst,
Recording Secretary
NEXT BOARD MEETING: Wednesday, January 17, 2006 at 10:00 a.m.
BOARD OF DIRECTORS MEETING
November 15, 2006
The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, November 15, 2006 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.
Directors present: Karen Wiley, Larry Allen, Maurice Nahum, Jim Coote, and Marilyn Tipler.
Also present: Marjorie Rohan, Chon Campillo (US Lawns), and Wendy DeVuyst.
MINUTES OF PREVIOUS MEETINGS
A motion was duly made by Karen Wiley and seconded by Marilyn Tipler to approve the minutes of the previous Board meeting of 10/18/06 as written, the minutes of the Special Board meeting of 11/1/06 as written, the minutes of the Annual Meeting of 11/1/06 as written, and the minutes of the Organizational Board meeting of 11/1/06 as written. Motion carried.
MEMBER PARTICIPATION - None
COMMITTEE REPORTS:
A. Maintenance … Karen Wiley
- Punch List – Ms. Wiley gave a new punch list to US Lawns. Almost all the items from the last punch list have been completed. Discussion on eventually removing all the Lantana at the entry areas.
- Reseeding Bare Areas in Greenbelt – US Lawns will be putting Rye grass seed down in the bare areas. They still do not have the results of the soil test done on some of the soil in the upper greenbelt area.
- Shared Slope with Villas – US Lawns has talked with the contractor for the Villas and is working with them to coordinate the cleaning out of the brow ditch between the two properties.
- Pest Infestation of Eucalyptus Trees – This was discussed with the tree contractors with regard to the tree trimming work.
- Tree Trimming Bids – Larry Allen received 3 bids for lacing and trimming 244 greenbelt trees and removal of about 5 of these trees due to disease. The bids were $67,500, $17,000 and $10,000. References were checked on all contractors. Discussion. A motion was duly made by Larry Allen and seconded by Maurice Nahum to approve the contract with JRS Tree Service for $5,000 to trim and lace trees in the greenbelt, with the work to be completed in 2006. Discussion. If the work is satisfactory, we will have them complete the job in 2007 when more funds will be available for this work. Motion carried. The trees slated for removal will be tagged so the Board members can review them before the work is done.
- Status of Entry Lighting – Jim Coote reported that one fixture is broken and needs to be repaired.
C. Long Range Planning Committee
- Revision of CC&R’s – After the first of the year we will mail out the amendment to all owners to amend the amendment procedures in the CC&R’s.
Nov. 15, 2006
Page -2
CORRESPONDENCE
A. Letters dated 10/24/06 were sent to the owners of 12975 and 12965 Ave. Marbella asking them to remove the grass and weeds growing in the cracks in the sidewalk and driveway.
B. Letters were received from the owners of 18169 and 18159 Calle Estepona opposed to having the Association install locking, cluster mailboxes.
C. A letter dated 11/3/06 was received from the owners at 13164 Corte de Candilejas regarding ATV’s, skateboards, bicycles, and walkers from the Poway area using our greenbelt path. They ask that we look at eliminating this access. They also complained about people letting their dogs run loose and not cleaning up after them. Discussion. A letter will be sent to the owner at 18261 Aceituno about letting her dog run loose. A reply letter will be sent to the owners at 13164 Corte de Candilejas asking them to document the ATV’s on the greenbelt with dates, times, photos, etc. since the Board is not aware of this being a current problem. The Board cannot close off this access as it is part of the easement to the County Water Authority. They will be advised to contact County Animal Control to report loose dogs.
FINANCIAL REPORT … Maurice Nahum
A. Financial Statement - The Board reviewed the financial statement ending 10/31/06 at the Annual Meeting. We are under budget year-to-date by about $4286.
B. Revise 2007 Budget – The Board reviewed the figures for the approved 2007 budget. Due to possible additional tree work that may be needed due to the pest infestation, the Board decided to increase the tree account in the operating budget. A motion was duly made by Marilyn Tipler and seconded by Larry Allen to change to 2007 budget and move the $3711 that was to be allocated to the Reserves to the tree account in the operating budget. Motion carried. This change will be noted to the members in the next newsletter.
C. Audit Proposal - We have a proposal from the CPA firm of Lanning & Owens for $900 to do the annual audit and tax preparation work. This is the same firm that has done this work the past several years. Discussion. A motion was duly made by Maurice Nahum and seconded by Marilyn Tipler to approve the audit proposal of $900. Motion carried.
UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen had nothing to report. It was reported to Mr. Allen that a new satellite dish has been installed. Mr. Allen will check on this. Discussion on owners painting their driveways. Mr. Allen stated that this is not permitted by the ARC.
B. Slope Maintenance by Owners – Karen Wiley needs to follow up on the 8 addresses where we sent letters asking owners to do needed maintenance work on their slopes. Larry Allen noted other slopes that need work. These will be checked and appropriate letters sent.
C. Holiday Decorations - Karen Wiley checked with our attorney about the proposed holiday decorations and he advised that this would not be a problem legally.
NEW BUSINESS
A. Addendum to the Secretarial Contract - An addendum to the secretarial contract was presented with the hourly rate increasing from $27 to $28 per hour and the copying costs to increase from 10 cents to 12 cents per copy, effective 1/1/07. A motion was duly made by Jim Coote and seconded by Larry Allen to approve the addendum to the secretarial contract as presented. Motion carried.
Oaks North Marbella HOA minutes
Nov. 15, 2006
Page -3
New Business (continued)
B. Report on Legal Symposium – The Recording Secretary provided a memo to the Board on items covered at the legal symposium on 10/20/06. Karen Wiley and Marilyn Tipler attended and found the symposium very informative.
C. Due to the holidays, there will be no December Board meeting.
With no further business to be brought before the Board, the meeting adjourned at 11:16 a.m.
Respectfully submitted,
Wendy DeVuyst,
Recording Secretary
NEXT BOARD MEETING: Wednesday, January 17, 2006 at 10:00 a.m.
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