Board of Directors Meeting, March 15, 2006, Minutes

Oaks North Marbella Homeowners Association

BOARD OF DIRECTORS MEETING
March 15, 2006

The Board of Directors Meeting of the Oaks North Marbella Homeowners Association was held on Wednesday, March 15, 2006 at the Oaks North Community Center, pursuant to the notice thereof sent to all Board members. It was determined that a quorum was present and the meeting was called to order by the President, Karen Wiley at 10:00 a.m.
Directors present: Karen Wiley, Larry Allen, Jim Coote, Marilyn Tipler, and Jay Riesenberg.
Also present: John Ellis, and Wendy DeVuyst.

MINUTES OF PREVIOUS MEETING
A motion was duly made by Karen Wiley and seconded by Jay Riesenberg to approve the minutes of the previous Board meeting of 2/15/06 as written. Motion carried.

MEMBER PARTICIPATION
A. John Ellis had questions about the City set-backs on the lots and the process for obtaining architectural approvals. Larry Allen explained that he is on the Architectural Review Committee (ARC) for the Oaks North Community Center. When an application is received for a home in Marbella, Mr. Allen takes the application and meets with the owner on site to review the proposed work. If the work planned is of a routine nature, he is authorized by the ARC to approve it. If the work is something new or different from what is already allowed in Marbella, then he takes it back to the full ARC to review. If work is done on a property and the owner didn’t get ARC approval, a complaint form is available at the Oaks North Community Center office. The City determines the set-backs on the lots.

COMMITTEE REPORTS:
A. Maintenance … Karen Wiley

• Punch List – Ms. Wiley reported that all items from the last punch list have been completed by US Lawns. There are no new items to address with them. The Board is pleased with the work being done by US Lawns and they are very responsive when we call them.

• Board Walk Through – The Board had a walk through with US Lawns on 3/1/06. They reviewed the following items:
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• Irrigation at entry was reviewed in connection with possibly putting up holiday lights in December. US Lawns did not feel that this would be a problem.

• Reviewed the citrus grove and received a bid from US Lawns to add 40 – 1 gallon plants for a cost of $420. Discussion. A motion was duly made by Jim Coote and seconded by Larry Allen to approve the installation of 20 – 1 gallon Nandina plants in the citrus grove area for a cost of $220. Motion carried.

• The planter areas were reviewed.

• The Board also looked at the re-seeded area in the greenbelt and it is coming in well.

• US Lawns needs to add more Verbena at the entry planters.

• Leaking Valve – US Lawns was authorized to repair a leaking valve for a cost of $175.

• Jay Riesenberg had a request from an owner for more benches in the greenbelt. This has been reviewed previously and denied due to liability and maintenance costs.

Oaks North Marbella HOA minutes
Mar. 15, 2006
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Committee Reports (continued)

• Status of Entry Lighting – Jim Coote reported that a few lights are out and he will be installing new bulbs. Jay Riesenberg, Larry Allen and Mr. Coote reviewed the deteriorating box for the entry light timer. It was decided to contact an licensed electrician and get a bid for replacing this box.

B. Communications/Newsletter

• The newsletter will go out in early April, along with the audit and the proposed Election Procedures. Discussion on including articles about cigarette butts, transportation for disabled persons, hazardous waste disposal, rattlesnake alert, owners to maintain slopes, and solicit candidates for the Board.

C. Long Range Planning Committee

• Revision of CC&R’s – Karen Wiley emailed the attorney and he should have the revised CC&R’s back to the Board by the next meeting.

• Election Procedures – Revised election procedures were received from the attorney and reviewed. The Board approved the proposed Election Procedures and will mail them out for review by the members. The Board will vote on this matter at the May 17th meeting.

CORRESPONDENCE
A. Letter dated 2/15/06 from the attorney with the proposed Election Procedures.
B. Letter dated 2/22/06 from John Ellis (13314 Corte de Estepona) requesting copies of Board meeting minutes each month be emailed to him.
C. A letter dated 3/6/06 was sent to Janice Christensen (12985 Ave. Marbella) noting that her daughter has apparently moved out of the house.
D. A Special Alert was sent out on 3/15/06 with the billing advising owners of mail theft in the neighborhood.
E. An email dated 3/12/06 was received from John Ellis asking to address the Board at their meeting regarding architectural matters.

FINANCIAL REPORT … Jay Riesenberg
A. Financial Statement - The Board reviewed and approved the financial report ending 2/28/06. We are under budget year-to-date by $5072.
B. Audit Report – A motion was duly made by Karen Wiley and seconded by Marilyn Tipler to approve the audit report as presented. Motion carried. A copy of the report will be mailed out with the next newsletter.

UNFINISHED BUSINESS
A. Oaks North Community Center Architectural Review Committee (ONCC-ARC) – Larry Allen reported that a complaint was received about the location of a satellite dish. A letter is going out to this owner from the ARC. There has been a complaint by an owner regarding his neighbor’s fence. This is a dispute between neighbors.
B. Possible Age Restriction Violation at 12985 Ave. Marbella – There is now no violation of the age restrictions at this property.

NEW BUSINESS
A. Request for Copies of Minutes from John Ellis – The Board approved providing Mr. Ellis copies of the minutes via email each month.

Oaks North Marbella HOA minutes
Feb. 15, 2006
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With no further business to be brought before the Board, the meeting adjourned at 10:57 a.m.

Respectfully submitted,


Wendy DeVuyst,
Recording Secretary

NEXT BOARD MEETING: Wednesday, April 19, 2006 at 10:00 a.m.